HR and Administrative Assistant

Spanish Broadcasting System • Miami, FL, US, FL

7d

About The Position

The HR and Administrative Assistant supports Human Resources and assists other departments with administrative tasks as needed. The role maintains personnel records, coordinates recruitment and onboarding, responds to routine employee inquiries, and supports day-to-day office needs. The ideal candidate has hands-on ADP experience, proficiency in Microsoft Office applications, and the ability to manage competing priorities while maintaining confidentiality.

Requirements

• At least one year of direct, hands-on ADP experience maintaining employee information and supporting HR workflows.
• Working proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and other Microsoft 365 applications, including maintaining spreadsheets and trackers, using basic Excel formulas and sorting/filtering, formatting documents and correspondence, and managing email and calendars.
• One to three years of administrative experience, preferably in an HR department or corporate office.
• High school diploma or GED required.
• Ability to handle sensitive employee, compensation, benefits, and medical information with discretion and follow established access and records procedures.
• Strong verbal and written communication skills and a professional, helpful approach to employees, candidates, and colleagues.
• Ability to prioritize requests, meet deadlines, maintain accurate records, and support multiple departments while keeping HR responsibilities on track.
• Familiarity with printers, copiers, scanners, and electronic document management tools.

Nice To Haves

• An associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field.
• Basic knowledge of employment laws and HR compliance practices.
• Experience coordinating schedules and administrative work across remote and in-office teams.

Responsibilities

• Maintain accurate physical and digital personnel files and authorized ADP records for new hires, transfers, terminations, and other employment changes.
• Post job openings, screen incoming resumes, and coordinate interviews with candidates and hiring managers.
• Launch onboarding workflows in ADP, prepare new-hire materials, assist employees with required paperwork, and coordinate first-day orientations.
• Maintain PTO, sick leave, and leave-of-absence records as directed; assist with routine benefits enrollment questions and refer eligibility or policy decisions to the appropriate HR team member.
• Respond to routine employee questions about company procedures, direct employees to appropriate resources, and promptly escalate sensitive or complex matters to HR management.
• Provide administrative support to HR and other departments, including printing, copying, scanning, filing, preparing documents, updating spreadsheets, data entry, scheduling, and other administrative tasks, with priorities coordinated through the HR supervisor.
• Monitor office supply needs, prepare and place orders within approved purchasing procedures, track deliveries, and help maintain organized supply areas.
• Support physical and electronic filing systems, prepare meeting materials and correspondence, and assist with other office projects and administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED