Receptionist and Administrative Assistant
About The Position
The Receptionist/Administrative Assistant is the first point of contact for residents, guests, vendors, and prospective homeowners. This position supports the daily operations of the HOA clubhouse through customer service, front-desk management, administrative support, and facility- and event-related tasks, helping maintain a welcoming, organized, and well-run community environment. The role is full-time, scheduled 8:30 a.m. to 5:00 p.m. It requires working one weekend day, which the candidate may select. Pay is up to $20, depending on experience. Applicants must live within 30 minutes of the Boynton Beach area.
Requirements
- Must live within 30 minutes of the Boynton Beach area.
- Must be able to work one weekend day; the candidate may select the day.
Responsibilities
- Greet residents and visitors in a friendly, professional manner.
- Answer phone calls, respond to emails, and handle inquiries about clubhouse services, amenities, and HOA processes.
- Assist residents with facility reservations, event registrations, and access cards or fobs.
- Provide information about community rules, policies, and scheduled activities.
- Maintain accurate digital and paper records, logs, and filing systems.
- Assist in preparing reports, notices, newsletters, and correspondence on behalf of the HOA or management.
- Schedule meetings, coordinate calendars, and prepare meeting rooms.
- Process incoming and outgoing mail and deliveries.
- Support management in collecting and tracking forms, waivers, and documentation.
- Monitor clubhouse cleanliness and promptly report maintenance issues.
- Maintain inventory of office supplies and clubhouse materials, and handle ordering when required.
- Help coordinate HOA events, including setup, sign-in, and resident communication.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
