Administrative Assistant (Receptionist)
About The Position
The Pavilion at St. Luke Village is seeking a full-time Administrative Assistant (Receptionist) to provide clerical and administrative support to an assigned supervisor and help maintain an efficient, welcoming work environment. The role coordinates work within and across departments, handles correspondence and routine inquiries, maintains administrative records, and provides courteous service to residents, families, and others. The position also supports payroll processes by reviewing time and attendance records, entering missed punches, and reconciling hours. Additional duties include preparing mailings, assisting with projects, and coordinating room setups and refreshments for meetings and conferences. The employer describes itself as a resident- and employee-focused community committed to compassionate care, respect, and inclusion.
Requirements
- High school diploma or GED equivalent.
- Strong organizational, communication, and interpersonal skills.
- Compassionate, dedicated, and committed to delivering high-quality service.
Responsibilities
- Perform clerical and administrative duties to support the assigned supervisor.
- Coordinate work within the department and with other departments, responding to inquiries and requests for information.
- Handle complaints, inquiries, and questions with courteous, tactful, and friendly interactions.
- Read and handle correspondence and memos, responding to routine matters or directing them to appropriate parties.
- Prepare confidential and routine correspondence, reports, forms, business documents, and special mailings.
- Assist with preliminary work on various projects.
- Manage inter-office and U.S. mail, including preparing and distributing bulk mailings.
- Organize and maintain administrative records and filing systems.
- Provide customer service to residents and families as necessary.
- Review and maintain time and attendance records for supervisor approval before submitting them to payroll.
- Enter missed punches for staff and agency employees and reconcile hours daily.
- Coordinate room setups and refreshments for meetings and conferences.
- Contribute ideas to improve systems and processes.
Benefits
- Competitive salary commensurate with experience.
- Comprehensive health, dental, and vision insurance.
- 401(k).
- Paid time off and holidays.
- Access to earned but unpaid wages in advance.
- Free 24/7 online learning courses for senior care, health, and human services, including courses that may support certifications or professional development.
- Discounts of up to 20% on employee personal wireless accounts and auto rentals through designated vendors.
- Employee Assistance Fund for confidential assistance in unexpected catastrophic situations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
