Administrative Assistant/Receptionist

Axess Family Services, Inc.•Ravenna, OH

11d•$15 - $18•Onsite

About The Position

This position is located in our Administrative Office in Ravenna, Ohio, and operates within an office environment. The role supports the Senior Executive Assistant and the management team by assisting with daily operations, special projects, and ongoing requirements related to Federal, State, and Local accreditation and funding sources.

Requirements

High School diploma or equivalent.
Experience working in a professional setting.
Software proficiency with Microsoft Office Suite (Word, Excel, Teams, etc.).
Ability to communicate and collaborate professionally and courteously to support personnel, management, and clients.
Ability to handle and maintain confidential information responsibly.
Ability to follow instructions, work autonomously, and respond to management direction, soliciting feedback to improve performance.
Ability to use standard office equipment: multi-line phone system, computer, copier, fax machine.
Ability to obtain and maintain a Notary Public license.
Ability to learn and communicate about the Agency's programs and services.
Reliable transportation.
Valid Ohio Driver’s License and ability to meet agency requirements for driving insurability.
Ability to meet agency requirements for a criminal background check (Ohio Bureau of Criminal Identification & Investigation).

Responsibilities

Answering phone calls and greeting visitors, staff, etc., directing them to appropriate departments and following through on inquiries.
Sorting and distributing mail to the agency.
Maintaining files and official records for local, state, federal, and accrediting bodies.
Managing facilities and equipment, including ordering, receiving, storing, and maintaining supplies; preparing check requests for administrative expenditures; and coordinating maintenance and repairs with maintenance staff/contractors.
Creating, updating, and distributing agency contact information and monthly calendars; maintaining the schedule for meeting rooms.
Assisting in the preparation for leadership and Board meetings, including agendas, invitations, arrangements, and reports.
Utilizing decision-making skills to work autonomously and manage specific tasks.
Participating in agency and/or community meetings and organizations as requested or required.
Supporting leadership in short and long-term goals and responsibilities.
Serving as Notary Public for agency operations as needed.
Handling confidential information responsibly.
Complying with agency policies and procedures, COA regulations, federal and state requirements, and educational/certification/registry requirements.
Performing other duties as assigned.