Administrative Assistant

University of Miami • Miami, FL

12d • Onsite

About The Position

The Cooperative Institute for Marine and Atmospheric Studies has an opportunity for a full-time Administrative Assistant in Miami, Florida. The role performs clerical functions and office support activities to facilitate efficient office operations. The position is classified as Staff.

Requirements

• High school diploma or equivalent.
• Three years of progressive related experience.
• Knowledge of routine office practices and procedures.
• Knowledge of simple data processing and transmission principles.
• Ability to utilize computerized information systems.
• Ability to read and decipher data on source documents to be entered.
• Ability to enter and verify information accurately and at a reasonable rate of speed.
• Ability to understand and follow oral and written instructions.
• Skill in data entry or typing.
• Knowledge of Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Answer telephones, take messages, answer routine questions, and transfer calls to appropriate individuals.
• Greet visitors and callers, handle inquiries, and direct them to the appropriate persons according to their needs.
• Submit expense reports for employees.
• Prepare and submit new temporary employee hire paperwork.
• Collect, sort, and distribute mail and correspondence.
• Assist with travel arrangements as needed.
• Assist with special projects and events on an ad hoc basis as assigned.
• Perform daily functions in office operations as required.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED