Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or GED.
• At least 5 years of administrative experience, or 5 years of experience in a GMP or laboratory environment with strong organizational and administrative skills.
• Proficiency with Microsoft Office applications and presentation software.
• Adaptability to use AI tools such as Co-pilot and ability to quickly learn corporate support tools such as Workday, Concur, Salesforce, Veeva, and ebuy.
• Experience handling confidential information.
• Excellent interpersonal, writing, and editing skills.
• Professional demeanor and ability to interact with employees at all levels and respond effectively to business needs.
• Excellent attention to detail; ability to multitask, organize, and reprioritize tasks and projects.
• Ability to work independently and as a team player.

Nice To Haves

• Associate degree.
• Ability to work well under pressure and meet tight deadlines.
• Experience working within a multinational, multilingual organization.
• Experience supporting clients in a cGMP environment.

Responsibilities

• Manage calendar, travel, and expense needs for the team.
• Coordinate governance and preparation meetings with internal and external partners.
• Assist in maintaining the My Alliance database.
• Set up and prepare meetings, including room coordination.
• Use basic AI tools to answer questions, improve responses and performance, and generate minutes, action trackers, and presentation materials.
• Provide ongoing, consistent support for varied alliance-specific activities.
• Process invoices in accordance with the department budget.
• Ensure department supply needs are met.
• Support onboarding and offboarding of department employees.
• Serve as the team’s first point of contact for employee inquiries.
• Improve administrative procedures and help the team stay informed about corporate procedures, training, and learning.
• Periodically perform complex, specialized projects requiring strong initiative.
• Use discretion and judgment when handling confidential information.
• Provide administrative coverage and collaborate with other administrative assistants on leave at the MA Biocampus, and support the site during high-need periods.

Benefits

• Health and wellbeing benefits, including high-quality healthcare, prevention, and wellness programs.
• At least 14 weeks of gender-neutral parental leave.
• Company employee benefit programs; further benefits information is available through the company.