Administrative Assistant, Creative Talent Engagement & Development (CTED)

Netflix•Los Angeles, CA

1d•$43 - $79

About The Position

The Creative Talent Engagement & Development (CTED) Administrative Assistant provides key administrative and logistical support to the CTED Director and team. The role coordinates calendars, meetings, travel, documentation, and internal systems to support smooth day-to-day operations and enable the team to focus on strategic programs and partnerships. The position supports executive and team operations, office administration, vendor and finance processes, and documentation and knowledge management. It also maintains internal resources and databases, helps coordinate team events, and provides a welcoming experience for external colleagues and partners.

Requirements

Experience as an administrative or executive assistant, ideally supporting multiple executives at once.
Proficiency with Google Suite, including Gmail, Gchat, Calendar, Docs, Slides, and Sheets; Slack; and Airtable.
Advanced proficiency with Claude Cowork, including custom skill deployment, and ChatGPT Team Enterprise.
Strong time-management skills and a high comfort level with ambiguity and change.
Ability to maintain total confidentiality regarding business operations, data, and internal strategy.
A positive, supportive attitude and ability to provide white-glove service to internal and external partners and guests.

Nice To Haves

Genuine passion and curiosity for workforce development, talent access, and/or program management, specifically in the tech or entertainment space.
Previous experience in entertainment is highly preferred, but not required.

Responsibilities

Manage calendars for the Director and Senior Manager, including scheduling, meeting preparation, and maintaining adequate spacing and focus time.
Coordinate the CTED team calendar, including recurring meetings, cross-functional check-ins, and key program milestones.
Create and maintain itineraries, agendas, and meeting notes.
Arrange travel for the Director and, as needed, team members, including flights, hotels, and transportation.
Prepare and submit expense reports for the Director and team PCard, and ensure timely, accurate reconciliation and receipt collection.
Monitor the CTED team email inbox; triage, respond to, and route inquiries to the appropriate team members.
Receive and delegate incoming requests from the General Inquiry Form Airtable to the appropriate owner.
Greet and host external colleagues and partners during office visits.
Assist with planning and logistics for team events, including offsites, meetings, and retreats, and assemble swag bags when needed.
Support vendor and supplier onboarding to internal systems, such as Supplier Hub, in coordination with FPO.
Submit and track program-related and non-program-related invoices, and follow up with vendors to confirm payment.
Help ensure costs and expenses are properly coded and routed to appropriate budgets.
Organize and maintain the CTED shared Google Drive folder, including keeping current program memos and documentation in the respective folders.
Create folders as needed; maintain documentation, naming conventions, folder structures, and sharing permissions; and archive documents as needed.
Maintain and update the internal CTED Google Site with relevant resources, updates, and links.
Support upkeep of team Airtable databases in conjunction with team Coordinators.

Benefits

Comprehensive health plans
Mental health support
401(k) retirement plan with employer match
Stock option program
Disability programs
Health savings and flexible spending accounts
Family-forming benefits
Life and serious injury benefits
Paid leave of absence programs
Full-time hourly employees accrue 35 days annually for vacation, holidays, and sick paid time off
Full-time salaried employees are immediately entitled to flexible time off