Talent Engagement Administrative Support Specialist

Eurofins•Lancaster, PA

9d•Onsite

About The Position

The Talent Engagement Administrative Support Specialist supports recruiting and onboarding by tracking, maintaining, auditing, and administering candidate and new-hire records. The role liaises with Talent Engagement, hiring managers, occupational health providers, and new employees to facilitate pre-employment activities and ensure onboarding requirements are completed before start dates. The position manages candidate clearances, maintains accurate data in recruiting and HR systems, coordinates health screenings and background checks, monitors hiring workflows, and conducts compliance audits. It also provides recruiting operations and administrative support, including job posting, interview coordination, candidate communications, system access assistance, and process-improvement projects.

Requirements

High school diploma or GED equivalent.
At least 2 years of administrative, recruiting coordination, HR support, or onboarding experience.
Strong attention to detail and exceptional organizational skills.
Ability to manage multiple priorities and meet strict deadlines.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.
Experience maintaining confidential information with a high degree of professionalism.

Responsibilities

Track and maintain new-hire records from offer acceptance through onboarding and first-day readiness.
Monitor onboarding progress and ensure required pre-employment tasks are completed.
Process and coordinate offer and onboarding documentation.
Maintain candidate and employee records in applicant tracking systems and HR databases.
Ensure background screenings, education verifications, and other pre-employment requirements are completed before start dates.
Provide administrative support throughout the hiring lifecycle.
Audit recruiting and onboarding data, review data quality, and reconcile candidate records.
Monitor and resolve discrepancies in candidate status, onboarding completion, and pre-employment clearances.
Generate and maintain reports on hiring activity, onboarding metrics, health-screening completion, and candidate readiness.
Support compliance initiatives through accurate documentation and record retention.
Conduct regular Oracle and recruiting system audits to ensure data integrity.
Coordinate and track pre-employment health screenings, physical examinations, drug screenings, and occupational health requirements.
Schedule and monitor candidate appointments through occupational health vendors and healthcare portals.
Maintain medical-clearance documentation and status reports; follow up with candidates and providers to support timely completion.
Use health-screening platforms and vendor portals to monitor progress and completion.
Code and process invoices for the accounts payable team.
Track background screenings and coordinate education verifications, including recent-graduate and re-verification requirements.
Maintain verification records, escalate potential issues, and communicate clearance status and start-date readiness to internal stakeholders.
Format and post job opportunities in the Applicant Tracking System and on external job boards.
Monitor shared recruiting inboxes and respond to inquiries or route requests appropriately.
Coordinate interview scheduling and candidate or new-hire travel arrangements when required.
Support hiring managers, candidates, and internal stakeholders as a customer-focused resource.
Maintain knowledge of recruiting, onboarding, and HR systems; support password resets and candidate access issues.
Assist with process improvements and special projects or administrative initiatives assigned by Talent Engagement leadership.