Alumni Engagement Administrative Assistant

Texas A&M - Corpus Christi•Corpus Christi, TX

9d•Onsite

About The Position

The Alumni Engagement Administrative Assistant provides administrative and operational support to the Alumni Engagement team, helping coordinate alumni events, communications, and stewardship activities. The role supports daily office operations, maintains accurate records, and helps create a positive experience for alumni and university stakeholders. The position is with the Development Department at Texas A&M University–Corpus Christi in Corpus Christi, Texas. The university is a Hispanic-Serving Institution and Minority-Serving Institution with approximately 11,000 students. Its campus is located on a 240-acre island on Corpus Christi Bay. The university is part of the Texas A&M University System. The position provides support to the Executive Director of Alumni Engagement and department staff, assists with alumni events and engagement activities, maintains alumni records, and coordinates stewardship materials. It also supervises student workers and supports the daily operation of the Woo Sung Lee Alumni Welcome Center.

Requirements

High school diploma or GED, or additional education that may be considered as a substitution for minimum requirements.
Four years of related experience in administrative support, customer service, development, or a related field; internship and volunteer experience may be considered.
Alternatively, an associate degree and two years of related experience in administrative support, customer service, development, or a related field; internship and volunteer experience may be considered. A bachelor's degree is also listed as a qualification.
Proficiency in Microsoft Office applications.
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities, maintain attention to detail, and handle confidential information professionally.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Experience with CRM systems or database management.
Familiarity with higher education, alumni relations, fundraising, or nonprofit operations.
Experience providing administrative support or coordinating events.
Knowledge of FERPA and donor privacy practices.

Responsibilities

Provide administrative support to the Executive Director of Alumni Engagement and department staff, including calendar management, correspondence, and scheduling.
Process purchase orders, invoices, expense reports, purchasing card reconciliations, and merchandise transactions.
Maintain accurate records, reports, inventories, and organized digital and physical files, including materials for the National Islander Alumni Association Board of Directors.
Coordinate daily office operations, including supply management and administrative functions for the Woo Sung Lee Alumni Welcome Center.
Supervise and provide guidance to student workers.
Assist with special projects and other duties as assigned.
Support the planning and execution of alumni events and activities, including Ring Ceremony and Islander Homecoming.
Coordinate event logistics, RSVPs, guest communications, registration materials, and event preparation.
Provide on-site support for alumni events and engagement activities.
Serve as a welcoming and professional point of contact for alumni, visitors, and university stakeholders.
Maintain accurate alumni contact records and engagement activity documentation.
Assist with preparation of meeting agendas, packets, and supporting materials.
Coordinate the preparation and distribution of alumni appreciation gifts, correspondence, and promotional items.

Benefits

Medical insurance, with employee-only coverage listed at $0–$30 per month after the university contribution; the university covers up to 83% of premiums for other coverage tiers.
Dental and vision insurance.
Life insurance, accidental death and dismemberment insurance, and long-term disability insurance.
Flexible Spending Account and Day Care Spending Account.
Dual Career Partner Program.
On-campus wellness opportunities.
Work Life Solutions, including counseling, work-life assistance, financial resources, and legal resources.
Tuition benefits, including public loan forgiveness, book scholarships, and tuition coverage for up to 18 credit hours per fiscal year, subject to rules.
Retirement through the Teacher Retirement System of Texas or Optional Retirement Plan, with a voluntary tax-deferred account/deferred compensation plan.
At least eight hours of vacation paid time off each month.
Eight hours of sick leave each month.
Eight hours of paid birthday leave.
Twelve to fifteen paid holidays each year.
Professional development opportunities.