Administrative Assistant - Development

UNITED ABILITY, INC. • Birmingham, AL

1d

About The Position

United Ability is seeking an Administrative Assistant to support its Development team and the organization’s fundraising and donor engagement efforts. The role provides operational and administrative support for an effective, responsive Development program. Key work includes maintaining accurate donor records, processing gifts and pledges, coordinating donor acknowledgments and stewardship communications, and supporting fundraising initiatives. The position is full-time, based in Birmingham, Alabama, and follows a Monday–Friday day schedule of 40 hours per week.

The employee collaborates with Development team members and supports United Ability’s mission of serving individuals with disabilities. Duties may change or be added as needed. Reasonable accommodations may be made to enable employees with disabilities to perform the position’s essential functions.

Requirements

• High school diploma or GED.
• Valid driver’s license.
• Strong attention to detail and commitment to accuracy, particularly with financial and donor information.
• Strong organizational and time-management skills, including the ability to manage recurring responsibilities and deadlines.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Professional, service-oriented approach when interacting with donors and colleagues.
• Effective written, verbal, and electronic communication skills.
• Ability to maintain confidentiality and exercise discretion when handling donor and financial information.
• Team-oriented approach and willingness to support departmental priorities as needed.

Nice To Haves

• Associate degree or equivalent combination of education and relevant experience.
• Experience with Bloomerang or another donor database/CRM.

Responsibilities

• Process gifts and pledges accurately and promptly, maintaining complete donor records in Bloomerang.
• Maintain donor and constituent information, including contact details, giving history, relationships, communication preferences, and other relevant data.
• Assist with monthly gift reconciliation and accurately document gifts and pledges.
• Prepare and maintain reports tracking fundraising revenue, donor activity, pledges, and other Development metrics.
• Support database maintenance and data integrity.
• Coordinate donor acknowledgment letters, tax receipts, pledge reminders, and other stewardship communications.
• Prepare donor lists, correspondence, mailing projects, and other donor-facing materials.
• Assist with recurring giving administration and other donor communications.
• Respond to routine donor inquiries or direct requests to the appropriate Development team member.
• Provide administrative and logistical support for fundraising campaigns, special events, donor meetings, mailings, and other Development initiatives.
• Maintain Development files, records, calendars, supplies, and departmental systems.
• Collaborate with Development team members on fundraising and engagement priorities and provide additional project support as needed.

Benefits

• Medical, dental, and vision insurance
• Three weeks of paid vacation with additional paid sick time
• Subsidized childcare for eligible employees
• Life insurance
• Disability benefits
• Health and wellness programs
• Retirement savings plan with employer match
• App allowing employees to draw earned pay when needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED