Administrative Assistant - Community Development

Cherry Hill Township•Cherry Hill, NJ

About The Position

Under the direction and supervision of the Director of Community Development, the Administrative Assistant performs professional work related to maintaining office operations. The role supports the department’s Planning, Zoning, and Housing functions and involves learning and becoming proficient in office and data management, planning and zoning administration, and grant administration. The Administrative Assistant also carries out duties as directed by the Director and/or Community Development Supervisor. Serving as the department’s primary point of contact for the public, the Administrative Assistant greets visitors in person and responds to inquiries by phone and email, prepares correspondence, and helps maintain a welcoming and efficient office environment. The position also supports internal operations and processes communications, records requests, permit applications, financial paperwork, and grant-related work.

Requirements

High school diploma or equivalent.
At least two years of office experience in an administrative role.
High-level proficiency in scheduling, telephone, typing, and computer skills, as well as meeting planning and coordination.
Personal computer skills, including knowledge of Microsoft Office software: Teams, Word, Excel, and Outlook.
Excellent verbal and written communication skills.
Excellent interpersonal skills and the ability to deal effectively with applicants, residents, contractors, and others.
Dependability and attention to detail.
Ability to perform duties with minimal direction, show initiative, and work in a busy, time-sensitive environment.
Valid New Jersey driver’s license.
New Jersey residency required pursuant to NJSA 54:14-7 (L. 2011, Chapter 70).

Nice To Haves

Administrative office experience with municipal, county, or State government.
Knowledge of Spatial Data Logic (SDL) and Edmunds Tax and Utility software.
New Jersey Notary Public.

Responsibilities

Greet department visitors and provide friendly, cooperative, helpful, and outgoing service.
Receive and process external and inter-departmental communications, including phone calls, voicemails, postal mail, and email.
Assist with researching and answering questions from visitors, staff, and other Township employees.
Maintain a neat and organized office area, including supplies and forms; scan files and organize them for off-site storage.
Prepare purchase requisitions in the Edmunds finance software system, request processing by other departments, and monitor issuance of purchase orders.
Fulfill Open Public Records Act (OPRA) requests by researching records.
Assist in processing zoning permit applications, development files, and correspondence files.
Process escrow time records and prepare monthly departmental tracking spreadsheets.
Work with escrow account holders to prepare and process payments and vendor bills.
Complete property and tax list searches as requested under the Municipal Land Use Law (MLUL).
Assist the Deputy Director with administration and management of the Township’s HUD Community Development Block Grant (CDBG).
Perform other duties as directed.