Sr Administrative Assistant- Manufacturing and Supply Alliances

Sanofi • Framingham, MA

1d • $37 - $55 • Onsite

About The Position

The Sr Administrative Assistant provides administrative support to Sanofi’s Manufacturing and Supply Specialty Care Alliance Team, which manages strategic manufacturing alliances and partnerships. The team establishes and maintains effective joint governance and contracts and supports collaboration across internal and external manufacturing partners. The role requires advanced knowledge of department and division or business-unit functions.

The position supports team operations through calendar, travel, expense, meeting, database, invoice, supply, onboarding, and employee-inquiry activities. It also uses basic AI and corporate support tools to create meeting materials and improve administrative processes. The assistant handles confidential information with discretion, may complete complex specialized projects, and provides administrative coverage for other assistants at the MA Biocampus. Responsibilities may change in response to business needs.

Requirements

• High school diploma or GED.
• At least 5 years of administrative experience, or 5 years of experience in a GMP or laboratory environment with strong organizational and administrative skills.
• Proficiency with Microsoft Office applications and presentation software.
• Adaptability to use AI tools such as Co-pilot and ability to quickly learn corporate support tools such as Workday, Concur, Salesforce, Veeva, and ebuy.
• Experience handling confidential information.
• Excellent interpersonal, writing, and editing skills.
• Professional demeanor and ability to interact with employees at all levels and respond effectively to business needs.
• Excellent attention to detail; ability to multitask, organize, and reprioritize tasks and projects.
• Ability to work independently and as a team player.

Nice To Haves

• Associate degree.
• Ability to work well under pressure and meet tight deadlines.
• Experience working within a multinational, multilingual organization.
• Experience supporting clients in a cGMP environment.

Responsibilities

• Manage calendar, travel, and expense needs for the team.
• Coordinate governance and preparation meetings with internal and external partners.
• Assist in maintaining the My Alliance database.
• Set up and prepare meetings, including room coordination.
• Use basic AI tools to answer questions, improve responses and performance, and generate minutes, action trackers, and presentation materials.
• Provide ongoing, consistent support for varied alliance-specific activities.
• Process invoices in accordance with the department budget.
• Ensure department supply needs are met.
• Support onboarding and offboarding of department employees.
• Serve as the team’s first point of contact for employee inquiries.
• Improve administrative procedures and help the team stay informed about corporate procedures, training, and learning.
• Periodically perform complex, specialized projects requiring strong initiative.
• Use discretion and judgment when handling confidential information.
• Provide administrative coverage and collaborate with other administrative assistants on leave at the MA Biocampus, and support the site during high-need periods.

Benefits

• Health and wellbeing benefits, including high-quality healthcare, prevention, and wellness programs.
• At least 14 weeks of gender-neutral parental leave.
• Company employee benefit programs; further benefits information is available through the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED