Admin Assistant Jobs

About The Position

Requirements

• Associate or bachelor’s degree in business administration, Human Resources or a related field preferred.
• Minimum 2 years of administrative support experience.
• Experience supporting operations within a manufacturing environment preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and AI).
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong customer service mindset and professional demeanor.
• Ability to handle confidential information with discretion.

Nice To Haves

• Experience using SAP or other ERP systems.
• Experience supporting multinational or large-scale manufacturing organizations.
• Experience with travel coordination, expense reporting, and event planning.

Responsibilities

• Manage calls, emails, and correspondence, ensuring timely responses and appropriate routing.
• Serve as the primary point of contact for visitors, vendors, and guests, maintaining a professional and welcoming environment.
• Support daily administrative operations of the manufacturing facility to ensure smooth and efficient office functions.
• Prepare reports, presentations, meeting materials, and other business documentation.
• Maintain organized filing systems, records, and administrative documentation.
• Coordinate domestic and international business travel, including flights, accommodations, transportation, and itineraries.
• Schedule and coordinate meetings, training sessions, leadership visits, and site events.
• Manage expense reporting and reimbursement tracking in accordance with company policies.
• Assist with onboarding activities for new employees, including workspace preparation, equipment requests, and administrative set-up.
• Serve as a resource for employees by responding to administrative inquiries and directing requests appropriately.
• Support employee engagement activities, training coordination, and administrative communications.
• Maintain office supply inventories and place orders to ensure adequate stock levels.
• Coordinate mail distribution, shipping, receiving, and courier services.
• Support office moves, workspace changes, and facility-related projects.
• Coordinate maintenance and repair requests for office equipment and administrative resources.
• Monitor office equipment inventory and recommend improvements or replacements as needed.
• Generate reports and maintain data within company systems, including SAP and Microsoft Office applications.
• Ensure accuracy and confidentiality of administrative records and information.
• Identify opportunities to improve administrative processes and office efficiency.
• Support special projects and cross-functional initiatives as assigned.
• Perform additional duties as required to support operations and business objectives.

Benefits

• 401(k) Retirement Plan
• medical/dental/life/disability program
• PTO and sick days
• performance bonus package based on an annual objective achievement