Administrative Assistant (Admin)

ACT Security Group • San Antonio, TX

5d

About The Position

ACT Security Group is seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support the daily operations of its growing security guard company. The role supports smooth office operations and management, coordinates and recruits security personnel, and maintains accurate company records. The ideal candidate communicates effectively, has strong computer skills, and can multitask in a fast-paced office environment.

This is a full-time position in Texas, paying $17.00 per hour, with a listed start date of 11/12/2026. Relocation is not provided, and travel is not required. One opening is available. The position reports to Sophie Bernard.

ACT Security Group was founded by veteran security professionals and has more than 350 employees, with offices in Austin, Dallas/Fort Worth, Houston, and San Antonio, Texas. The company describes its values as Accountability, Commitment, and Trust.

Requirements

• Previous administrative or office experience is preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Word and Excel, and email.
• Ability to multitask and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional attitude and excellent customer service skills.
• Ability to handle confidential employee and company information.

Nice To Haves

• Experience in the security industry.
• Bilingual English/Spanish.

Responsibilities

• Answer incoming phone calls, respond to emails, and assist with general inquiries.
• Maintain employee files, personnel records, and company documentation.
• Assist with hiring, onboarding, and processing new security officers.
• Verify and track security guard licenses, certifications, and training records.
• Assist with employee scheduling, shift coverage, and attendance tracking.
• Prepare reports, spreadsheets, invoices, and other administrative documents.
• Communicate with security officers, supervisors, clients, and management.
• Assist with payroll preparation and employee timesheet verification.
• Maintain client files, contracts, and other confidential business records.
• Help monitor compliance with company policies and applicable Texas security regulations.
• Perform general office duties and administrative tasks as needed.

Benefits

• Opportunity for growth and advancement.
• Professional and supportive work environment.
• Tenure compensation of up to 80 hours per year.
• Health and wellness plans.
• Corporate Gold's Gym membership.
• Daily Pay earned-wage access with no waiting period.
• Direct deposit to your bank.
• Chime and ACT Security Group partnership offering free online banking, including early pay, Spot-Me overdraft protection, credit, and financial wellness offerings.
• Holiday pay.
• Comprehensive ongoing job training.
• Professional uniforms.
• Guard licensing application and training assistance.
• Company-paid guard license renewal fees after one year of employment.
• Additional benefits may be offered for specific assignments, subject to eligibility requirements.
• Medical insurance.
• Dental insurance.
• Paid vacation.
• Paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed