Administrative Admin

Aston Carter • Peoria, IL

9d • $16 - $23 • Onsite

About The Position

The Admin Coordinator provides administrative support to the recruiting team. The role prepares candidate letters and documentation, schedules interviews, creates job postings, assists with competitor benchmarking, and develops hiring policy documentation. It also supports resume prescreening, the offer-letter and contract rollout, reference checks, security clearances, and other pre-hire activities. The coordinator provides service to colleagues and candidates, maintains confidentiality, supports new-hire record data gathering, and updates recruitment applications such as Workday.

Requirements

• Detail oriented.
• Strong oral and written communication skills.
• Service excellence.
• Familiarity with Excel and Outlook, especially for scheduling.
• Strong confidentiality.
• 0–2 years of experience.
• The position is fully onsite in Peoria, Illinois.

Nice To Haves

• Experience with applicant tracking systems; Workday is a plus.
• Experience with Yello.
• Technology savvy and agile.
• Experience with confidential and sensitive materials.
• Associate or bachelor's degree preferred but not required.

Responsibilities

• Provide administrative assistance to the recruiting team.
• Generate required letters and documentation for prospective candidates.
• Schedule interviews with hiring managers or administrative assistants.
• Assist in benchmarking with industry competitors.
• Develop hiring policy documentation.
• Prescreen resumes sourced against existing job requisitions.
• Oversee and coordinate the offer-letter and contract rollout, reference-check process, and security clearances.
• Assist in executing pre-hire activities and support data gathering for new-hire record creation.
• Update recruitment applications such as Workday as required.
• Provide service to colleagues and candidates, maintain confidentiality, and execute administrative tasks as needed.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible. Benefits are subject to eligibility requirements and may depend on job classification and length of employment.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed