Project Manager Assistant & Admin (ADMIN 1) 04257 NWD

North Wind Group•Morgantown, WV

3d•Onsite

About The Position

North Wind Design is hiring a Project Manager Assistant & Administrator I to support an organization or department through administrative services. The role assists management with tasks such as tracking and compiling information, preparing reports, and responding to correspondence; it may involve handling confidential information. The position is based in Morgantown, West Virginia, and requires 0–25% travel. Candidates must be able to obtain government clearance and have documentation compliant with the REAL ID Act at hire, with no record that would prevent access to military installations. Proof of citizenship is required as a condition of employment, and candidates may be required to obtain and hold a Secret or higher U.S. Government clearance. The position supports purchasing, project closeout, expense processing, specifications, document control, records management, construction administration, and general office operations. It involves editing engineering specifications, maintaining electronic and general filing systems, tracking communications and due dates, preparing and transmitting documents, coordinating meetings, monitoring training records, and maintaining office supplies. The role also assists the CAD department with drafting, plotting, and organization. The work is performed in an indoor office setting and is classified as sedentary. The role requires computer and keyboard use, communication, and occasional lifting or carrying of items weighing up to 10 pounds. Reasonable accommodations may be made for qualified individuals with disabilities.

Requirements

High school diploma or equivalent.
0–2 years of relevant office experience.
Excellent interpersonal skills.
Strong communication, prioritization, and organizational skills.
Proficiency with multiple word-processing and database applications, including Word, Excel, Acrobat, SharePoint, and Teams.
Ability to work accurately, follow instructions, schedules, and timelines, and handle multiple priorities.
Familiarity with construction specifications and construction documents.
Must pass a background check and pre-employment drug screening.
Fluency in English.
Must have REAL ID Act-compliant documentation at the time of hire and no record that would prohibit access to military installations.
Proof of citizenship is required as a condition of employment.

Nice To Haves

Vocational training.

Responsibilities

Prepare purchase requests for subcontracts, modifications, and other requirements.
Assist with project closeout, including purchase requests, invoicing, final billing, and business-development updates such as project descriptions and resumes.
Process expenses for approval and payment, including coding and reconciling company credit cards.
Edit specifications using engineering redlines, process them, and publish them in applicable formats such as SpecsIntact and Specpoint.
Organize and maintain files on SharePoint and the server; maintain the general filing system and file correspondence and electronic records.
Monitor email communications and track due dates, requests for information, and receipt of correspondence and documents.
Prepare transmittal forms, transmit documents to clients, verify receipt, upload records to electronic filing systems, and record completion dates.
Assist with planning and preparing meetings, conferences, and conference calls; schedule meetings, prepare agendas, take minutes, and distribute meeting materials.
Monitor the training database, report overdue training, and upload completed training records.
Order, receive, and stock supplies, and maintain inventory.
Participate in Document Control and Records Management audits or assessments when requested, and implement required corrective actions.
Process construction-administration submittals and Requests for Information (RFIs) for client review and response.
Assist the CAD department with drafting, plotting, and organization.
Perform related clerical tasks, including photocopying, faxing, filing, and collating.