Project Manager Assistant & Admin (ADMIN 1) 04257 NWD

North Wind Group•Morgantown, WV

4d•Onsite

About The Position

The Project Manager Assistant & Administrator I supports an organization or department by performing administrative services and assisting management with tasks such as tracking and compiling information. The position prepares reports about administrative information, reads and answers correspondence, and may handle confidential information. It supports project administration and closeout, purchasing requests, expenses, document control, construction administration, meetings, training records, supplies, and general clerical work. The role is based in an indoor office setting in Morgantown, West Virginia, and requires 0–25% travel. Candidates must be able to obtain government clearance and meet the stated background, drug screening, documentation, and installation-access requirements.

Requirements

High school diploma or equivalent.
0–2 years of relevant office experience.
Excellent interpersonal skills.
Strong communication, prioritization, and organizational skills.
Skill with multiple word-processing and database applications, including Word, Excel, Acrobat, SharePoint, and Teams.
Ability to work accurately, follow instructions, schedules, and timelines, and handle multiple priorities.
Familiarity with construction specifications and construction documents.
Must pass a background check and pre-employment drug screening.
Fluent in English.
Must have REAL ID Act-compliant documentation at the time of hire and have no record that would prohibit access to military installations.
Proof of citizenship is required as a condition of employment.
May be required to obtain and hold a Secret or higher U.S. Government clearance.

Nice To Haves

Vocational training.

Responsibilities

Prepare purchase requests for subcontracts, modifications, and other requirements.
Assist with project closeout, including purchase requests, invoicing, final billing, and business development updates such as project descriptions and resumes.
Process expenses for approval and payment, including coding and reconciling company credit cards.
Edit specifications from engineering redlines, process them, and publish them in applicable formats such as SpecsIntact and Specpoint.
Organize and maintain files on SharePoint and on the server.
Monitor email communications and track due dates, requests for information, and receipt of correspondence and documents.
Maintain the general filing system and file correspondence and electronic files.
Prepare transmittal forms, send documents to clients, verify receipt, upload records to electronic filing systems, and record completion dates.
Assist with planning and preparing meetings, conferences, and conference telephone calls.
Schedule meetings, write agendas, take minutes, and distribute meeting materials.
Monitor the training database, report overdue training, and upload completed training records.
Order, receive, and stock supplies and maintain inventory.
Participate in Document Control and Records Management audits or assessments when requested and implement required corrective actions.
Process construction administration submittals and Requests For Information for review and response to the client.
Assist the CAD department with drafting, plotting, and organization.
Perform related clerical duties, including photocopying, faxing, filing, and collating.