Admin Assistant 1 - Tooele Institute

The Church of Jesus Christ of Latter-day Saints•Tooele, UT

About The Position

This entry-level administrative support role assists in the work of salvation and exaltation by supporting one or more leaders, functional teams, or work groups. The position works under direct supervision and handles basic issues and problems requiring beginning-to-working administrative support knowledge. The role may involve sitting for long periods, moving around the office to deliver mail and other items, and using computer monitors and equipment.

Requirements

High school diploma or equivalent.
Beginning-to-working knowledge of administrative support.
Ability to communicate professionally in writing and verbally.
Ability to use Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
Ability to operate and maintain standard office equipment.
Ability to solve problems and resolve basic conflicts and problems.
Ability to organize and prioritize work and needs.
Ability to understand and follow instructions.
Ability to interact and work with others productively and professionally.
Ability to work with discretion, confidentiality, and integrity.

Responsibilities

Prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
Collect data and compile information.
Take meeting minutes.
Use computer apps and software to schedule meetings and appointments and maintain calendars.
Answer and screen telephone calls, forward calls, and take messages as needed.
Receive and sort mail and correspondence.
Operate standard office equipment such as copy machines.
Order office supplies.
Maintain office files.
Perform other duties as assigned.