Admin Assistant - VIBE/IGNITE

Jewish Family & Childrens Service Of The Suncoast•Sarasota, FL

About The Position

Provide support services to the VIBE/IGNITE team through administrative activities to ensure comprehensive delivery of program services. The role supports program preparation and delivery, outreach and recruitment, Kids Club operations, food pantry management, and administrative documentation. The schedule is flexible according to program needs and may involve minimal local travel and evenings.

Requirements

AA/AS degree in a human services-related field.
Understanding of cultural diversity, including the culture of poverty and hard-to-reach or resistant individuals and families.
Proficiency in Microsoft Office products and competent computer skills.
Strong organizational skills and ability to manage multiple priorities.
Cultural awareness and respect for racial, socioeconomic, and community differences.
Commitment to professional growth and ongoing training.
Ability to represent JFCS with professionalism, integrity, and confidence.
Knowledge of HIPAA requirements and strict adherence to confidentiality standards.
Reliable transportation and ability to travel locally.
Ability to perform essential job functions with or without reasonable accommodations.

Responsibilities

Maintain and monitor appropriate inventory of office supplies for the program and Kids Club.
Coordinate food for groups and serving setup as needed.
Assist with preparing participant certificates and gift cards for incentives and barrier reduction.
Assist with program outreach and recruitment, including making phone calls and attending events as needed.
Assist with hiring, scheduling, supervising, evaluating, and training Kids Club workers.
Assist with ensuring fidelity to the Kids Club 2Gen curriculum and adapting it to fit children's needs and abilities.
Manage the Food Pantry and complete required monthly reports to All Faiths Food Bank.
Record and distribute department meeting minutes.
Perform other ancillary duties that support program delivery and services.
Assist Advocates and Facilitators with program preparation, including preparing materials, arranging meeting areas, and other program-related activities.
Complete required agency-wide and program-specific training, as well as HMRF and Institutional Review Board (IRB) training courses in compliance with the Cooperative Agreement.