Admin/Financial Assistant

UVM Medical Center • South Burlington, VT

5d • Onsite

About The Position

This position provides high-level administrative and financial support to the Director of Primary Care Internal Medicine, Family Medicine, and Pediatrics within the Medical Group at UVMMC. The role works closely with the Director to process departmental payables and identify expenses outside established budgetary parameters. It also serves as a resource and liaison to physicians and staff on continuing medical education (CME) and budgetary matters, processes payables for UVMMC, and tracks multiple internal accounts.

The Assistant provides administrative support to Health Care Service leadership, including the director and assistant director. The position requires strong communication, discretion, and the ability to handle confidential information sensitively. This is a bargaining union position.

Requirements

• Associate degree in business, office management, or a related field, and/or an equivalent combination of education and work experience.
• Experience providing administrative support to leadership sufficient to demonstrate advanced administrative skills.
• Mastery of Outlook calendar functionality.
• Strong Word, Excel, and PowerPoint abilities.
• Ability to independently complete a project with appropriate resources and anticipate next steps.
• Experience taking minutes.
• Proven written and verbal communication skills.
• Discreet and professional demeanor; reliable and trustworthy, with the ability to handle confidential material or information sensitively.

Responsibilities

• Provide high-level administrative and financial support to the Director of Primary Care Internal Medicine, Family Medicine, and Pediatrics.
• Process payables for the respective department and UVMMC.
• Identify expenses outside established budgetary parameters.
• Serve as a resource and liaison to physicians and staff on CME and budgetary issues.
• Track multiple internal accounts.
• Provide administrative support to Health Care Service leadership, including the director and assistant director.
• Take meeting minutes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree