Admin Assistant Jobs

About The Position

Requirements

• 1–2 years of experience in bid administration, contracts, procurement, or a closely related support role.
• Comfort with data entry and record-keeping systems.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong attention to detail.
• High school diploma or equivalent.
• Ability to work onsite at the Carson, California office on a hybrid schedule.
• Ability to stay organized amid shifting priorities and tight deadlines, communicate clearly and proactively, take ownership and follow through, ask questions when needed, and use feedback to improve.

Nice To Haves

• Basic Salesforce experience.
• Associate’s degree or relevant coursework in business, communications, or a related field.
• 2+ years of experience in bid, contracts, or procurement support.
• Familiarity with bid portals, e-procurement platforms, or contract management tools.

Responsibilities

• Coordinate bid activities, track deadlines, manage correspondence, and follow up on deliverables to keep submissions on schedule.
• Research solicitation documents and bid opportunities, identify requirements and key deadlines, and gather information for accurate, timely responses.
• Work with Sales, Customer Service, Legal, and Operations to collect documentation, resolve open items, and advance bid projects.
• Maintain accurate records in Salesforce and other tracking systems by entering data, updating fields, and organizing supporting materials.
• Compile bid submission packages, including required forms, response materials, and supporting documentation, and coordinate delivery logistics to meet deadlines.

Benefits

• Bonus eligible.
• Paid leave for new parents.
• Medical, dental, and vision coverage, including EPO, PPO, and HSA options.
• 401(k) retirement plan with company contribution.
• Flexible benefits.
• On-site preschool for employees’ children.
• On-site employee gym.
• Generous employee discount.
• Casual dress.