Admin Assistant (Seasonal)

Compass Group • Charlotte, NC

1d • Onsite

About The Position

The Admin Assistant provides clerical functions and administrative support for food service programs. The role includes responding to phone and client inquiries, maintaining confidential personnel files, supporting management with employment and labor relations documents, assisting with staffing coverage, and maintaining accurate financial and operational records. The position also processes vendor invoices and reconciles vendor statements, cash sales, meal counts, and bank deposits. This is a seasonal position in Charlotte, North Carolina. The schedule is Monday through Friday, with hours that may vary. High-volume catering coordination, creativity, client communication, and menu proposal knowledge are required.

Requirements

• High-volume catering coordination experience or capability.
• Creativity.
• Knowledge of client communication.
• Knowledge of menu proposals.

Responsibilities

• Answer telephones and direct inquiries in a professional, client-centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
• Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment using a computer; verify arithmetic and compare item prices with bid specifications, resolving discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist in preparing end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform the job safely.
• Perform other duties as assigned.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Paid and/or unpaid time off benefits may be available in accordance with applicable federal, state, and local laws

What This Job Offers

• Education Level: No Education Listed