Assoc Admin Assistant

PepsiCo • St Petersburg, FL

1d • Onsite

About The Position

The Assoc Admin Assistant supports daily operations at PepsiCo’s St. Petersburg facility. As the sole on-site administrative professional, this role calls for someone who can work independently, adapt to changing priorities, handle competing demands, and maintain professionalism in a fast-paced operations environment. The position supports administrative excellence, operational efficiency, and compliance with established processes and procedures.

The role provides administrative support across cash operations, accounts payable, shipping and receiving, inventory, office upkeep, communications, and local business needs. It also serves as a point of contact for customers, suppliers, and visitors, and supports special projects and operational priorities as needed.

Requirements

• High school diploma or GED required.
• Minimum of 3–5 years of administrative experience.
• Strong organizational and time-management skills, with the ability to prioritize in a fast-paced environment.
• Ability to multitask with a sense of urgency while maintaining accuracy.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills and the ability to interact professionally and constructively with internal and external partners.
• Self-motivated, proactive, and customer-focused.
• Demonstrated tact, integrity, maturity, professionalism, and respect for others.
• Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Support daily cash operations by cashiering and reconciling deliveries using SAP and banking applications.
• Review and maintain cashiering documentation, reports, activity logs, and proof of delivery records, and track payment discrepancies.
• Partner with stakeholders and centralized Accounts Receivable teams to resolve customer payment and collection issues.
• Process accounts payable transactions accurately and promptly.
• Manage shipping and receiving activities.
• Coordinate office, breakroom, and maintenance supply inventory and replenishment.
• Maintain a clean, organized, and professional office environment, including reception and common areas.
• Serve as a key administrative resource for the local team, supporting daily operations and business needs.
• Provide administrative support and act as a point of contact for customers, suppliers, and visitors.
• Manage office communications and inquiries.
• Support special projects, operational priorities, and other administrative needs as needed.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick, and bereavement leave.
• Medical, dental, and vision coverage, subject to elections and eligibility.
• Disability coverage, subject to elections and eligibility.
• Health and dependent care reimbursement accounts, subject to elections and eligibility.
• Employee Assistance Program (EAP), subject to elections and eligibility.
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined Contribution Retirement Plan, subject to elections and eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED