Assoc Admin Assistant

PepsiCo • Eureka, CA

6d • $39,500 - $63,100

About The Position

The Associate Coordinator maintains Eureka office and facility functions, including donations, mail and shipping, supplies and inventory, conference rooms and events, reporting, security, and day-to-day receipt of checks. The role prepares bank deposits, manages and updates the Settlement System and proof-of-delivery process, and performs other duties as assigned.

The position provides administrative support to leadership and Market coverage and supports front-office, settlement, accounting, delivery, and staffing processes. It handles confidential matters professionally and supports cross-functional teams in resolving discrepancies, meeting deadlines, and maintaining company policies and controls.

Requirements

• At least one year of administrative support or general business experience, or an equivalent combination of education and relevant experience.
• Experience with Microsoft Word, PowerPoint, Excel, and Outlook, including creating and manipulating spreadsheets and presentations for high-level review.
• Working knowledge of basic accounting principles.
• Ability to administer specific applications and time-bound processes while meeting deadlines.
• Ability to learn quickly and become proficient in multiple proprietary IT applications.
• Critical-thinking and problem-resolution skills.
• Commitment to excellent customer service; ability to work with minimal supervision and make decisions with little managerial input.
• Demonstrated tact, maturity, professionalism, and respect for others, internally and externally.
• Strong teamwork skills and willingness to assist other staff when necessary.
• Willingness to embrace change and welcome new ideas and projects.
• Ability to manage multiple changing priorities in challenging situations and work proficiently and calmly under pressure.
• Strong organizational and follow-up skills, including sensitivity in handling confidential information.
• Proficient written and oral communication skills, including the ability to communicate clearly, concisely, and persuasively with internal and external audiences using appropriate tone, grammar, and word usage consistent with company policy.
• Excellent data-entry and clerical skills, including 10-key and computer keyboard skills; proficiency with financial information system applications; basic math skills; and ability to operate common office equipment such as a fax machine, photocopier, and telephone.
• Respect for and value of differences, integrity, and commitment to acting with justice.
• Ability to lift a minimum of 20 pounds.

Responsibilities

• Provide administrative support to leadership and Market coverage, front office, and settlement management.
• Ensure invoices are paid accurately and on time with proper approvals using SAP, P-Card, and Amex.
• Create and process purchase order requisitions with the MCC team in SAP MyBuy and the Powerhouse App.
• Verify daily check and money order receipts against route delivery documents.
• Enter daily receipts into the SAP Settlement system.
• Use Bank of America CashPro for check deposits and deposit reports.
• Validate use of funds with the MEM move team and Delivery Supervisor.
• Identify bank adjustments, including NSF and deposit adjustments, and communicate promptly with functional teams.
• Verify and account for expected documents, including proof of delivery.
• Identify discrepancies and variances and document them in SAP notes.
• Maintain cashier workbooks and logs to support Sector Accounting and work with functional teams to resolve discrepancies and variances.
• Maintain records management and daily route paperwork files.
• Run and distribute required end-of-day reports to functional teams.
• Ensure the Free Goods process follows policy and is reconciled each period.
• Provide accounts receivable support, including e-checks and researching and resolving AR discrepancies.
• Perform frontline staffing functions, including ADP Site Captain duties, I-9 verification, and new-hire orientation.
• Serve as location process owner for security and telecom.
• Support the Delivery team with the Pepsi Direct CRS system and ensure inquiries are resolved within four hours.
• Maintain the coupon process according to control guidelines.
• Maintain calendars and schedules for S&D meetings and events.
• Maintain organization charts and contact lists.
• Communicate with ERGs.
• Handle confidential matters and materials with integrity and professionalism.
• Perform other duties and special projects as assigned.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick leave, and bereavement leave.
• Medical, dental, and vision coverage, subject to elections and eligibility.
• Disability coverage.
• Health and dependent care reimbursement accounts.
• Employee Assistance Program (EAP).
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed