Assoc Admin Assistant

PepsiCo • Eureka, CA

1d

About The Position

The Associate Coordinator maintains Eureka office and facility functions, including donations, mail and shipping, supplies and inventory, conference rooms and events, reporting, security, and other duties as they arise. The role provides administrative support to leadership and Market coverage, manages front-office and settlement processes, and supports delivery, accounting, staffing, and location operations. It requires handling confidential matters with integrity and professionalism, working with minimal supervision, and managing competing priorities.

Requirements

• At least one year of administrative support or general business experience, or an equivalent combination of education and relevant experience.
• Experience with Microsoft Word, PowerPoint, Excel, and Outlook, including creating and manipulating spreadsheets and presentations for high-level review.
• Working knowledge of basic accounting principles.
• Ability to administer applications and time-bound processes and meet deadlines.
• Ability to learn quickly and become proficient in multiple proprietary IT applications.
• Critical-thinking and problem-resolution skills.
• Commitment to excellent customer service; ability to work with minimal supervision and make decisions with little managerial input.
• Tact, maturity, professionalism, and respect for others, internally and externally.
• Strong teamwork skills and willingness to assist other staff when necessary.
• Openness to change, new ideas, and projects.
• Ability to manage multiple changing priorities in challenging situations and work calmly and proficiently under pressure.
• Strong organization and follow-up skills, including sensitivity when handling confidential information.
• Proficient written and oral communication skills, with the ability to communicate clearly, concisely, and persuasively using appropriate tone, grammar, and word choice in accordance with company policy.
• Excellent data-entry and clerical skills, including 10-key and keyboard skills, proficiency with financial information system applications, basic math skills, and ability to operate common office equipment such as a fax machine, photocopier, and telephone.
• Respect for and valuing of differences, integrity, and commitment to acting with justice.
• Ability to lift at least 20 pounds.

Responsibilities

• Provide administrative support to leadership and Market coverage, front-office operations, and settlement management.
• Ensure invoices are paid accurately, on time, and with proper approvals using SAP, P-Card, and Amex.
• Create and process Purchase Order Requisitions with the MCC team in SAP MyBuy and the Powerhouse App.
• Verify daily checks and money orders against route delivery documents and enter receipts into the SAP Settlement system.
• Use Bank of America CashPro for check deposits and deposit reports.
• Validate use of Funds with the MEM move team and Delivery Supervisor.
• Identify bank adjustments, including NSF and deposit adjustments, and communicate them to functional teams promptly.
• Verify and account for expected documents, including Proof of Delivery; identify and document discrepancies and variances in SAP notes.
• Maintain cashier workbooks and logs to support Sector Accounting and work with functional teams to resolve discrepancies and variances.
• Maintain records management and daily route paperwork files.
• Run and distribute required End of Day reports to functional teams.
• Ensure the Free Goods process follows policy and is reconciled each period.
• Support Accounts Receivable, including E-Checks, and research and resolve AR discrepancies.
• Perform frontline staffing functions, including ADP Site Captain duties, I-9 verification, and new-hire orientation.
• Serve as Location Process Owner for Security and Telecom.
• Support the Delivery team with the Pepsi Direct CRS system and ensure inquiries are resolved within four hours.
• Maintain the coupon process according to control guidelines.
• Maintain calendars and schedules for S&D meetings and events, as well as organization charts and contact lists.
• Communicate with ERGs.
• Perform other duties and special projects as assigned.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick leave, and bereavement leave.
• Medical, dental, vision, and disability benefits, subject to elections and eligibility.
• Health and dependent care reimbursement accounts.
• Employee Assistance Program (EAP).
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined contribution retirement plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed