Assoc and Settlement Admin Assistant

PepsiCo • Knoxville, TN

21h • $39,500 - $63,100

About The Position

This is a full-time position split between settlement and associate administrative assistant responsibilities. The role requires flexibility to support different responsibilities at the location and may involve occasional travel to other locations within the Tennessee Market to provide backup coverage. The assistant handles settlement activities, accounting records, customer disputes, department files, and receptionist and administrative support while maintaining professionalism and confidentiality.

Requirements

• Proficiency in data entry and knowledge of current computer software, especially Excel and Teams.
• Strong teamwork skills and willingness to assist others.
• Excellent written and verbal communication skills.
• Ability to prioritize work and multitask with a strong sense of urgency.
• Strong organization, time-management, and follow-up skills.
• Responsible and reliable.
• Self-motivated and proactive.
• Ability to work with minimal supervision, set goals, create and implement action plans, and monitor progress toward goals.

Nice To Haves

• Three or more years of bookkeeping and/or banking experience preferred.

Responsibilities

• Settle driver routes in the cashiering/settlement system, cashier Full Service Vending routes, make deposits, and verify deposits with the bank.
• Complete GBS controls for control and compliance daily, weekly, by period, and quarterly within required timeframes.
• Track and manage accounting ledgers in Excel and communicate issues to sales supervisors daily, weekly, and by period.
• Organize and maintain electronic and hard-copy department files.
• Review, research, and respond to customer dispute cases.
• Follow document-retention and data-classification policies related to settlement.
• Monitor email and phone calls and proactively respond to or coordinate issues when possible.
• Perform common receptionist duties.
• Handle confidential material with integrity and professionalism.
• Work calmly and proficiently under pressure.
• Contribute to team efforts and complete related results and special projects as needed.
• Perform other administrative and customer-support responsibilities as assigned, including coverage for peers.
• Travel occasionally to other locations within the Tennessee Market to provide backup coverage as needed.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick, and bereavement leave.
• Medical, dental, and vision benefits, subject to elections and eligibility.
• Disability benefits.
• Health and dependent care reimbursement accounts.
• Employee Assistance Program (EAP).
• Accident, group legal, and life insurance.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed