Admin and Operations Assistant

Roessel Joy•Brookline, MA

About The Position

The Admin and Operations Assistant supports campus operations, event coordination, and administrative work. The role includes welcoming and directing visitors to the secure campus, handling mainline calls and shared inboxes, coordinating mail and office supplies, arranging food orders, managing Zoom links and room reservations, and performing other light operations tasks. The assistant also helps coordinate campus events, including some evening and weekend events, and provides administrative support to the Marketing Team, fundraising meetings, leadership, and staff across departments.

Responsibilities

Admit, greet, and direct visitors to the secure campus as needed.
Answer and transfer calls from the mainline.
Check shared inboxes, notably the [email protected] inbox.
Facilitate incoming and outgoing mail.
Order and restock paper goods and other office supplies.
Coordinate food orders and pickups for events and other campus happenings.
Manage Zoom links for classes and administrative meetings.
Manage The Therapy Center room reservations.
Perform other light operations tasks as needed.
Coordinate on-campus events, assisting with preparations, registration or check-in, and breakdown, including some evening and weekend events.
Support the Marketing Team with distributing event flyers to the local community.
Attend fundraising meetings to take minutes, provide liaison information, and support donation processes.
Compile leadership meeting files using Adobe Pro.
Format catalogs, handbooks, and other documents using Word.
Support data research and collection projects using Excel.
Maintain meeting notes and student presentations.
Assist staff across departments with various office projects.