Business Operations Admin Assistant

Northeastern University•Boston, MA

About The Position

The Business Operations Administrative Assistant provides administrative, operational, and personnel support for the Makerspace at EXP and Wetlab Makerspace. The position works independently and reports directly to the Executive Director - Makerspace. The role maintains organized records and compliance documentation, manages day-to-day projects, supports personnel functions such as onboarding and recruiting, coordinates schedules, and handles purchasing needs. The ideal candidate is organized, detail-oriented, and comfortable handling varied responsibilities with minimal oversight in a dynamic, hands-on environment. Responsibilities are allocated as follows: administrative management (50%), personnel management (20%), purchasing (20%), and other duties as assigned (10%). This is a temporary position.

Requirements

Strong organizational and time-management skills, including the ability to prioritize competing demands.
Excellent written and verbal communication skills.
Ability to work independently and exercise sound judgment.
Proficiency with standard office software, such as Microsoft Office or Google Workspace.

Nice To Haves

Prior experience in administrative, operations, or office management roles is preferred.
Familiarity with purchasing processes, including Workday purchasing, is a plus.

Responsibilities

Maintain accurate, organized records across administrative, operational, and programmatic functions.
Prepare, track, and maintain compliance documentation to support adherence to organizational and regulatory requirements.
Monitor and respond to email correspondence professionally and promptly, routing inquiries as needed.
Coordinate and manage onboarding for new student staff and/or makerspace patrons.
Support recruiting efforts, including posting openings, screening candidates, and coordinating interviews.
Coordinate staff, meeting, and event schedules to use time and resources efficiently.
Manage purchasing processes, including ordering supplies, equipment, and materials.
Track expenditures, maintain vendor relationships, and ensure purchases align with budget guidelines.
Support the Executive Director and broader team with additional administrative or operational tasks as needed.