Admin and Operations Assistant

Roessel Joy • Brookline, MA

3d

About The Position

The Admin and Operations Assistant supports campus operations, event coordination, and administrative work. The role includes welcoming and directing visitors to the secure campus, managing phone calls and shared inboxes, handling mail and supplies, coordinating food orders, managing Zoom links and room reservations, and completing other light operations tasks.

The assistant also helps coordinate campus events, including preparation, registration or check-in, and breakdown. Some events take place in the evening or on weekends. Administrative support includes assisting the Marketing Team with distributing event flyers, attending fundraising meetings and taking minutes, compiling leadership meeting files, formatting documents, supporting data research and collection, maintaining meeting notes and student presentations, and helping staff across departments with office projects.

Responsibilities

• Admit, greet, and direct visitors to the secure campus as needed.
• Answer and transfer calls from the main phone line.
• Check shared inboxes, particularly the [email protected] inbox.
• Facilitate incoming and outgoing mail.
• Order and restock paper goods and other office supplies.
• Coordinate food orders and pickups for events and other campus activities.
• Manage Zoom links for classes and administrative meetings.
• Manage Therapy Center room reservations.
• Perform other light operations tasks as needed.
• Coordinate campus events, including preparations, registration or check-in, and breakdown; some events take place in the evening and on weekends.
• Support the Marketing Team by distributing event flyers to the local community.
• Attend fundraising meetings, take minutes, serve as a liaison for information, and support donation processes.
• Compile meeting files for leadership using Adobe Pro.
• Format catalogs, handbooks, and other documents using Word.
• Support data research and collection projects using Excel.
• Maintain meeting notes and student presentations.
• Assist staff across departments with office projects.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed