Plant Admin Assistant

OSI Group•Kokomo, IN

About The Position

The Plant Admin Assistant provides a variety of administrative support services, including greeting visitors, answering calls, handling routine administrative tasks and special projects, purchasing, travel coordination, financial tasks, and meeting scheduling and preparation. The role is an individual contributor with no direct reports. The position supports plant and office operations by managing calls, mail and deliveries, visitors, records, documents, reports, purchasing activity, and expense reports. It also reviews weekly time and attendance for consistency, participates in facility or departmental projects, and follows applicable safety procedures through training, protective equipment when applicable, and compliance with policies, regulations, standards, and laws. Work is generally performed in a business professional office with standard office equipment, under conditions typical of an office and plant environment. The role does not require domestic travel. It requires continuous lifting of up to 15 pounds and the physical ability to stand or walk for the duration of work hours.

Requirements

High school diploma and/or equivalent work experience is required.
Ability to coordinate diverse administrative tasks and demonstrate exceptional organizational skills.
Ability to maintain confidentiality of employee records.
Ability to produce accurate, professional-looking word processing documents, Excel spreadsheets, and PowerPoint presentations.
Ability to communicate clearly and effectively with people at all organizational levels, as well as external vendors and customers.
Physical ability to continuously lift up to 15 pounds; bend, squat, push, pull, stretch/reach; use hands or fingers; talk, hear, and feel objects, tools, and controls; and stand or walk on concrete flooring.
Physical ability to stand or walk for the duration of work hours.

Nice To Haves

1–3 years of experience in a related field.
Financial acumen.
Experience with SAP and/or a time and attendance system.

Responsibilities

Provide routine administrative support and respond to special requests.
Receive incoming telephone calls, identify callers, transfer calls or take messages as directed, and deliver messages accurately and promptly.
Receive, sort, and distribute incoming mail and package deliveries; prepare outgoing mail and arrange special shipments as required.
Greet visitors courteously in accordance with security and visitor policies, notify staff of their arrival, and direct visitors as required.
File documents accurately and promptly, create files as needed, and discard old files in accordance with the records retention program.
Complete project surveys and create presentations.
Prepare, fax, or copy forms, documents, and reports as requested; learn to extract data from SAP.
Coordinate new vendor setup in SAP, create purchase orders, and receive against purchase orders as requested.
Review financial data and invoices.
Generate weekly, monthly, and/or quarterly reports.
Arrange meetings and travel plans, and process expense reports for corporate management and staff as needed.
Review the time and attendance system weekly for consistency.
Participate in special departmental or facility projects as needed.
Understand and put appropriate safety procedures into practice, including completing education and training, using protective equipment when applicable, and following safety policies, regulations, standards, and laws.
Perform other duties as assigned.