Plant Admin Assistant

OSI Careers•Kokomo, IN

About The Position

The Plant Admin Assistant provides a variety of administrative support services in an office and plant environment. The role supports visitors, phone calls, mail and package handling, filing, document preparation, project surveys and presentations, purchasing and vendor setup in SAP, financial tasks, reporting, meeting and travel arrangements, expense reports, and time-and-attendance review. The position is an individual-contributor role with no direct reports. It also requires understanding and following appropriate safety procedures through education, training, use of protective equipment where applicable, and compliance with safety policies, regulations, standards, and laws. Other duties may be assigned.

Requirements

High school diploma or equivalent work experience is required.
Ability to coordinate diverse administrative tasks and demonstrate exceptional organizational skills.
Ability to maintain confidentiality of employee records.
Ability to produce accurate, professional Word-processing documents, Excel spreadsheets, and PowerPoint presentations.
Ability to communicate clearly and effectively with people at all levels of the organization and with external vendors and customers.
Physical ability to perform continuous lifting up to 15 pounds; bend, squat, push, pull, stretch/reach; use hands or fingers; talk, hear, and feel objects, tools, and controls; and stand or walk on concrete flooring for the duration of work hours.

Nice To Haves

One to three years of experience in a related field is preferred.
Financial acumen.
Experience with SAP and a time-and-attendance system.

Responsibilities

Provide routine and special-request administrative support.
Answer incoming calls, identify callers, transfer calls or take messages, and ensure messages are delivered accurately and promptly.
Receive, sort, and distribute incoming mail and package deliveries; prepare outgoing mail and arrange special shipments as needed.
Welcome visitors in accordance with security and visitor policies, notify staff of arrivals, and direct visitors as required.
File documents, create new files, and discard old files according to the record-retention program.
Complete project surveys and create presentations.
Prepare, fax, or copy forms, documents, and reports as requested; learn to extract data from SAP.
Coordinate new vendor setup in SAP, create purchase orders, and receive against purchase orders as requested.
Review financial data and invoices.
Generate weekly, monthly, and/or quarterly reports.
Arrange meetings and travel plans, and process expense reports for corporate management and staff as needed.
Review the time-and-attendance system weekly for consistency.
Participate in special departmental or facility projects as needed.
Understand and practice appropriate safety procedures, including following applicable training, protective-equipment requirements, and safety policies and regulations.
Perform other duties as assigned.