Physician Admin Assistant - Davie (Full Time, Days)

Nicklaus Children's Hospital•Fort Lauderdale, FL

About The Position

The Physician Admin Assistant provides administrative support to physicians and a leader. The role supports appointment, test, admission, procedure, and surgery scheduling; correspondence and document preparation; meeting and calendar coordination; record and file maintenance; and special projects assigned by the physician or leader. It also coordinates patient testing and procedures, obtains authorizations, assists with physician credentialing and licensing paperwork, tracks continuing medical education and related expenses, and serves as a liaison among employees, agencies, and physician practices.

Requirements

At least 2 years of customer service experience in an office setting or similar environment.
Knowledge of grammar, punctuation, spelling, and business writing.
Knowledge of medical terminology.
Knowledge of office equipment and systems, including Microsoft Word, Excel, PowerPoint, and the Internet.
Ability to organize and compose general business communications for review and signature.
Ability to represent the department or function professionally, courteously, and efficiently.

Nice To Haves

High school education or equivalent.
2 years of administrative experience and/or physician office experience.
Bilingual in English and Spanish.

Responsibilities

Answer and screen calls for physicians and the leader about patients, medical results, pharmacy prescriptions, and refills; take messages as needed.
Assist physicians and the leader with credentialing applications, medical license requirements, and current memberships.
Maintain logs of physicians’ continuing medical education credits, associated expenses, and teaching hours.
Review documentation submitted for physicians’ attention to ensure relevant data, files, and signatures are included.
Coordinate and schedule surgeries, procedures, and diagnostic testing; obtain authorizations and follow up on pending requests.
Gather information for general purposes and special reports, contacting employees, departments, agencies, and individuals for supporting documents or reports.
Prepare medical reports and documents for approval by the leader or physician.
Make appointments and maintain calendars, including medical conferences, rounds, schedules, and consultation requests.
Act as a liaison among employees, agencies, and other physician practices.
Order medical and office supplies and coordinate equipment and repairs.
Process travel applications and make travel arrangements, including hotel reservations.
Transcribe letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports, and research summaries.
Prepare PowerPoint presentations for meetings and forums.
Prepare and maintain medical records and documents, including abstracts and medical case histories.