EXECUTIVE ADMIN ASSISTANT (FULL TIME)
About The Position
The Executive Admin Assistant provides support to a Company executive to enhance the Company’s effectiveness and serve its clients and employees. The role involves managing executive scheduling and communications, handling correspondence and information, supporting meetings and projects, maintaining records and office supplies, and ensuring office equipment operates effectively. The position is based at Agilent, 5301 Stevens Creek Boulevard, Santa Clara, California. The schedule is full time, with days that may vary and hours of 6:00 a.m. to 2:30 p.m.; further details are provided during the interview. Applicants must have experience with Microsoft Word.
Requirements
- Experience with Microsoft Word.
Responsibilities
- Welcome guests and customers in person or by telephone, and answer or direct inquiries.
- Maintain the executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Attend meetings in the executive’s absence and deliver and receive messages on the executive’s behalf.
- Manage correspondence by reading, researching, and routing it; draft letters and documents; collect and analyze information; and initiate telecommunications.
- Produce information by transcribing, formatting, entering, editing, retrieving, copying, and transmitting text, data, and graphics.
- Develop and use filing and retrieval systems, and record meeting discussions to provide historical reference.
- Maintain customer confidence and protect operations by keeping information confidential.
- Prepare reports by collecting and analyzing information.
- Complete projects by assigning work to clerical staff and following up on results.
- Secure information by completing database backups.
- Maintain and verify office supplies inventory.
- Maintain office equipment by completing preventive maintenance, troubleshooting malfunctions, arranging repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
- Maintain professional and technical knowledge through educational workshops, professional publications, personal networks, and professional societies.
- Contribute to team effort by completing related work as needed.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical, dental, vision, life insurance/AD, and disability insurance (full-time positions)
- Commuter Benefits (full-time positions)
- Employee Assistance Program (full-time positions)
- Flexible Spending Accounts (FSAs) (full-time positions)
- May be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
