HQF - Events Admin Assistant 2, Ticketing
About The Position
This role provides individual-contributor, senior-level administrative support to one or more leaders, functional teams, or work groups. The position works under minimal supervision and handles complex issues requiring comprehensive working knowledge, initiative, originality, ingenuity, sound judgment, and independent non-routine decision-making. It supports high-level ticketing operations and will call for ticketed events on Temple Square. The schedule is Monday through Friday, with variable hours and availability required for scheduled ticketed events. Evening and weekend hours are required as needed. The position is based in the Conference Center Ticketing Office in Salt Lake City, Utah. This is a full-time position with compensation of $23.90–$29.00, depending on experience and education, and includes medical and dental benefits and paid time off.
Requirements
- High school diploma or equivalent.
- Four years of administrative or related experience.
- Comprehensive working knowledge of administrative support.
- Professional written and verbal communication skills.
- Advanced proficiency with Microsoft Office and other software for scheduling, spreadsheet creation and analysis, presentations, note-taking and minutes, and creating and updating word-processing documents.
- Ability to provide advanced research, analytical, and data-summation support.
- Ability to anticipate needs proactively and think strategically.
- Ability to adapt standard processes and procedures to complex problems and identify less obvious solutions.
- Ability to make sound decisions to resolve complex conflicts and problems.
- Ability to organize and prioritize work and needs.
- Ability to coordinate projects and events effectively.
- Ability to operate and maintain standard office equipment.
- Ability to work productively and professionally with others.
- Ability to work with discretion, confidentiality, and integrity.
- Ability to train, mentor, and lead the work of others.
- Ability to meet physical requirements such as sitting for long periods, moving around the office to deliver mail and other items, and using computer monitors and equipment.
Nice To Haves
- Bachelor's degree.
- Broad knowledge of the organization's structure, functions, and key personnel.
Responsibilities
- Anticipate future needs and make recommendations.
- Coordinate project details, follow up on pending needs, and help project teams meet deadlines.
- Assist with budget preparation and control, including monitoring project or department budgets.
- Research and analyze information and make recommendations based on findings.
- Compile complex information from multiple sources to prepare memos, documents, reports, spreadsheets, charts, graphs, and presentations using a range of software and platforms.
- Take meeting minutes and manage meeting documentation.
- Use computer applications and software to schedule meetings and appointments and maintain calendars, usually for multiple leaders.
- Manage email inboxes to an agreed level.
- Make travel arrangements.
- Present at meetings.
- Support office resiliency operations and emergency response.
- Plan, organize, and execute large meetings, conferences, and other events.
- Respond to complex telephone and email requests.
- Support high-level ticketing operations and will call for all ticketed events on Temple Square.
Benefits
- Medical benefits.
- Dental benefits.
- Paid time off.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
