Admin Assistant 3

The University of New Mexico•Albuquerque, NM

2d•Onsite

About The Position

The Latin American and Iberian Institute is seeking an Admin Assistant III to perform a variety of administrative and staff support duties requiring a range of skills and knowledge of organizational policies and procedures. Responsibilities include assisting with evaluation and alumni tracking; collecting data for reports and grant proposals; providing administrative support for Latin American Studies; coordinating logistics, including travel, for events, award programs, and activities; updating the website; and maintaining records. The position is based at the University of New Mexico's Main Campus in Albuquerque, New Mexico. It is a regular, part-time, non-exempt, benefits-eligible staff position. The hourly pay range is $18.27–$23.27.

Requirements

High school diploma or GED.
At least 5 years of experience directly related to the duties and responsibilities specified; completed degrees above the minimum education requirement may substitute for experience on a year-for-year basis.

Nice To Haves

Knowledge of UNM policies, procedures, and systems, including Banner, Chrome River, MyReports, LoboMart, PCard, Cascade, Qualtrics, and InfoReady.
Knowledge of special events planning and catering procedures.
Ability to communicate effectively, orally and in writing.
Ability to understand and follow specific instructions and procedures.
Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes.
Word processing and/or data entry skills.
Records maintenance skills.
Ability to create, compose, and edit written materials.
Ability to create surveys and collect assessment data using Qualtrics.
Knowledge about and experience working in or with Latin America.
Some knowledge, comprehension, and ability to speak in Spanish and/or Portuguese.

Responsibilities

Assist with evaluation and alumni tracking.
Collect data for reports and grant proposals.
Provide administrative support for Latin American Studies.
Coordinate logistics, including travel, for events, award programs, and activities.
Make updates to the website.
Help with record keeping.
Perform other duties as assigned.