Admin Assistant 3

The University of New Mexico•Albuquerque, NM

5d•Onsite

About The Position

The Department of Surgery is seeking a highly organized and detail-oriented Administrative Assistant III to support provider credentialing, clinical privileging, faculty appointments, licensure management, and regulatory compliance. The position helps ensure providers maintain the credentials, privileges, licenses, certifications, and academic appointments needed to support patient care, academic programs, and accreditation requirements. The successful candidate will liaise with providers, Medical Staff Services, Human Resources, Academic Affairs, and external agencies while managing multiple priorities and maintaining confidential records. The role is based at the Health Sciences Center in Albuquerque, New Mexico. It is a regular, full-time, benefits-eligible staff position. Regular, non-temporary positions in this classification are represented by a labor union and subject to the US-UNM Collective Bargaining Agreement. A background check is required. Remote work is not available.

Requirements

High school diploma or GED.
At least 5 years of experience directly related to the duties and responsibilities; completed degree(s) above the minimum education requirement may substitute for experience on a year-for-year basis.
Ability to maintain confidential records and manage multiple priorities.

Nice To Haves

Experience in healthcare administration, credentialing, medical staff services, faculty affairs, or academic medicine.
Knowledge of provider credentialing, privileging, licensure, and compliance requirements.
Strong organizational, communication, and problem-solving skills.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to manage multiple deadlines while maintaining accuracy and confidentiality.

Responsibilities

Coordinate provider credentialing, recredentialing, onboarding, and clinical privileging processes.
Verify and maintain provider credentials, licenses, certifications, and required regulatory documentation.
Coordinate faculty appointments, reappointments, and Letters of Academic Title.
Track licensure, DEA, board certification, and other renewal deadlines to ensure compliance.
Maintain confidential records, databases, and tracking systems.
Prepare applications, reports, correspondence, and compliance documentation.
Support audits, accreditation activities, and regulatory reviews.
Provide administrative support to department leadership and serve as a key point of contact for providers and stakeholders.