Admin Assistant 3

University of New Mexico • Albuquerque, NM

7d • $18 - $24

About The Position

The Department of Surgery is seeking a highly organized and detail-oriented Administrative Assistant III to support provider credentialing, clinical privileging, faculty appointments, licensure management, and regulatory compliance. The position helps ensure providers maintain the credentials, privileges, licenses, certifications, and academic appointments needed to support patient care, academic programs, and accreditation requirements. The successful candidate will serve as a liaison with providers, Medical Staff Services, Human Resources, Academic Affairs, and external agencies while managing multiple priorities and maintaining confidential records.

The position is based at the Campus Health Sciences Center in Albuquerque, New Mexico, and is a regular, full-time staff position. It is benefits-eligible and may be eligible for a remote work agreement, including hybrid or in-state and out-of-state arrangements, subject to the stated terms and conditions.

Requirements

• High school diploma or GED.
• At least 5 years of experience directly related to the duties and responsibilities specified; completed degree(s) above the minimum education requirement may substitute for experience on a year-for-year basis.

Nice To Haves

• Experience in healthcare administration, credentialing, medical staff services, faculty affairs, or academic medicine.
• Knowledge of provider credentialing, privileging, licensure, and compliance requirements.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to manage multiple deadlines while maintaining accuracy and confidentiality.

Responsibilities

• Coordinate provider credentialing, recredentialing, onboarding, and clinical privileging processes.
• Verify and maintain provider credentials, licenses, certifications, and required regulatory documentation.
• Coordinate faculty appointments, reappointments, and Letters of Academic Title.
• Track licensure, DEA, board certification, and other renewal deadlines to ensure compliance.
• Maintain confidential records, databases, and tracking systems.
• Prepare applications, reports, correspondence, and compliance documentation.
• Support audits, accreditation activities, and regulatory reviews.
• Provide administrative support to department leadership and serve as a key point of contact for providers and stakeholders.

Benefits

• Benefits-eligible position with medical, dental, vision, and life insurance.
• Educational benefits through tuition remission and dependent education programs.
• Eligible employees working greater than .25 FTE must make mandatory retirement contributions, as described in the job posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED