Admin Assistant 3

University of New Mexico • Albuquerque, NM

1d • $18 - $24

About The Position

The University of New Mexico Department of Emergency Medicine is hiring two administrative professionals to provide administrative and operational support across an academic department responsible for patient care, medical education, research, and service to communities throughout New Mexico. The role supports faculty, clinicians, staff, programs, and departmental operations in a fast-paced, collaborative environment. It offers the opportunity to learn multiple areas of academic healthcare administration, develop skills, contribute to process improvement, and support departmental initiatives as priorities evolve.

Requirements

• High school diploma or GED.
• At least 5 years of experience directly related to the duties and responsibilities; completed degrees above the minimum education requirement may substitute for experience on a year-for-year basis.
• Attention to detail and accuracy with deadlines, documentation, compliance, and processes.
• Collaborative mindset, open communication, information sharing, and support for coworkers.
• Strong organization and follow-through, including managing multiple requests and deadlines.
• Clear, responsive, and professional communication with faculty, clinicians, staff, leadership, vendors, and university partners.
• Adaptability and ability to adjust to changing priorities while maintaining accuracy and professionalism.

Nice To Haves

• Experience with healthcare or provider credentialing, including credentialing or recredentialing, provider onboarding, license or certification tracking, maintaining credentialing documentation, or working with healthcare providers or organizations.
• Experience with purchasing or procurement, including purchase requests and orders, P-card or departmental purchasing, vendor coordination, reimbursements, invoice processing, expenditure tracking, and supporting documentation.
• Experience coordinating travel, including group travel, in government or academic settings.
• Knowledge of UNM purchasing and travel policies and use of LoboWeb.
• Experience in healthcare, higher education, academic medicine, or another complex administrative environment.
• Ability to manage complex processes, follow through independently, ask questions, balance independent work with teamwork, treat colleagues respectfully, and seek solutions.

Responsibilities

• Coordinate administrative processes, documentation, and departmental requests.
• Support faculty and staff with day-to-day operational needs.
• Track requests, deadlines, documentation, and follow-up items.
• Prepare, review, and maintain accurate records.
• Coordinate purchasing, procurement, reimbursements, and related documentation.
• Assist with provider credentialing, onboarding, renewals, and required documentation.
• Communicate with internal departments, vendors, faculty, staff, and external partners.
• Help identify opportunities to improve administrative workflows.
• Provide backup and cross-coverage for members of the administrative shared services team.
• Support special projects and departmental initiatives as priorities evolve.

Benefits

• Medical, dental, vision, and life insurance.
• Tuition remission and dependent education programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED