OMI Admin Assistant 3 - Judicial Coordinator

University of New Mexico•Albuquerque, NM

1d•$18 - $24•Onsite

About The Position

The Office of the Medical Investigator (OMI), a nationally accredited program within The University of New Mexico School of Medicine, investigates deaths throughout New Mexico that are sudden, violent, untimely, unexpected, or unexplained. OMI determines the cause and manner of death and provides formal death certification. The Administrative Assistant 3 – Judicial Coordinator supports the coordination and administration of OMI’s judicial operations. The role ensures court-related records, investigative documentation, case files, reports, subpoenas, and other sensitive information are accurately processed, maintained, secured, and made available in accordance with legal requirements, agency policies, and records-management standards. The coordinator manages judicial requests and legal processes and builds working relationships with OMI leadership and staff, medical investigators, attorneys, law enforcement agencies, courts, healthcare providers, government agencies, families, and other stakeholders. The position requires independent work, sound judgment, discretion, strong organization and communication, customer service, attention to detail, and advanced computer and Microsoft Office skills. It supports OMI’s legal and judicial functions by coordinating case documentation, facilitating information exchange, monitoring workflows, and ensuring judicial requests are completed on time. The position is based at the Health Sciences Center in Albuquerque, New Mexico, and operates in a 24/7 medicolegal facility. Work on holidays and weekends may be required.

Requirements

High school diploma or GED.
At least 5 years of experience directly related to the duties and responsibilities; qualifying education above the minimum requirement may be substituted for experience on a year-for-year basis.

Nice To Haves

Experience coordinating subpoenas, court appearances, depositions, pretrial interviews, court orders, and legal documentation in a judicial, legal, law enforcement, healthcare, or medicolegal environment.
Ability to manage multiple cases, schedules, deadlines, and competing priorities accurately in a fast-paced, high-volume environment.
Strong attention to detail when reviewing, tracking, and maintaining sensitive records, court documents, case files, and scheduling information.
Knowledge of court procedures, subpoena management, legal terminology, document-handling requirements, and interactions with prosecutors, attorneys, and court personnel.
Excellent verbal and written communication skills and ability to interact effectively with attorneys, judges, law enforcement agencies, medical professionals, families, and the public.
Experience handling sensitive, confidential, and legally protected information with discretion, professionalism, sound judgment, and adherence to privacy requirements.
Experience managing complex calendars, coordinating court appearances, resolving scheduling conflicts, and communicating changes to stakeholders in a timely manner.
Advanced proficiency with Microsoft Office Suite, Outlook, Smartsheet, case management systems, electronic records systems, and data-tracking tools.
Ability to build and maintain effective relationships with internal and external stakeholders and provide responsive, professional, solution-oriented service.
Ability to work independently, anticipate issues, resolve conflicts, adapt to changing priorities, and make informed decisions.

Responsibilities

Manage subpoenas, court orders, trial appearances, pretrial interviews, depositions, and other legal proceedings involving OMI forensic pathologists, fellows, and staff.
Serve as the primary liaison between OMI and prosecutors, attorneys, law enforcement agencies, court personnel, government partners, families, and other stakeholders.
Maintain court calendars and tracking systems, coordinate witness schedules, prepare court packets, and ensure case files and supporting documentation are complete and available for legal proceedings.
Arrange travel, accommodations, transportation, and related logistics for forensic pathologists attending court proceedings throughout New Mexico.
Maintain accurate records of judicial activities, generate reports, support process improvements, respond to inquiries, and provide professional, confidential customer service.