Admin Assistant 3 (Safety Fire)

Georgia Department of Revenue • Atlanta, GA

9d

About The Position

The Administrative Support Specialist provides clerical and administrative assistance to the Safety Fire – Safety Engineering department under direct supervision. The role manages complex office administrative work requiring independent judgment and initiative, and reports to the Deputy State Fire Marshal.

The position coordinates communication between management and employees and liaises with internal and external executives on projects and tasks. It prepares reports, presentations, and data; maintains files, records, and meeting correspondence; responds to inquiries about plan submissions, inspection requests, and CitizenServe; processes Certificates of Occupancy (COs), Open Record Requests (ORRs), and refunds; and assists the public. The role also manages office equipment and supplies, arranges travel for senior managers, maintains a filing system, and protects highly sensitive information. Other duties may be assigned.

Requirements

• High school diploma or GED and four years of job-related experience; or two years of experience at the lower-level Admin Assistant 2 (GST051) position or an equivalent position.

Responsibilities

• Manage complex office administrative work requiring independent judgment and initiative.
• Manage communications between management and employees and liaise with internal and external executives on projects and tasks.
• Prepare reports, presentations, and data, and maintain files, records, and correspondence for meetings.
• Assist with inquiries about plan submissions, inspection requests, and CitizenServe.
• Process Certificates of Occupancy (COs), Open Record Requests (ORRs), and refunds for Safety Engineering.
• Greet and assist the public with inquiries.
• Manage office equipment and supplies and order additional items as needed.
• Coordinate travel arrangements and reservations for senior managers.
• Develop and maintain a filing system.
• Maintain the confidentiality of highly sensitive information.
• Perform other duties as assigned.

Benefits

• Robust benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED