Admin Assistant Jobs

About The Position

Requirements

• At least 2 years of experience with Google Suite, Slack, Zoom, and Microsoft Office Suite.
• At least 2 years of experience with meeting and event planning and task management.
• Exceptional organizational, time-management, and multitasking skills.
• Ability to manage competing priorities and adjust quickly when schedules or needs change.
• Self-motivated, able to work independently, and able to take initiative without constant oversight.
• Strong attention to detail and excellent written and verbal communication skills.
• Positive, can-do attitude and willingness to take on tasks of all sizes.
• Ability to remain calm, professional, and solution-oriented in a high-pressure environment.
• Comfort performing hands-on tasks and staying physically active throughout the workday.
• Reliable personal transportation and ability to run local errands throughout the DMV area multiple times per day.
• Availability to work on-site in Laurel, Maryland, five days per week.
• Flexibility to work outside traditional business hours, including before 9:00 AM and after 5:00 PM, as business needs require.
• Must be accessible by phone and responsive to the executive and team's needs.
• Ability to obtain a Secret Clearance.

Responsibilities

• Manage complex calendars, schedule meetings, resolve competing priorities, prepare meeting materials and reports, and manage internal and external communications.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Plan and execute internal and external business meetings, conferences, and team events.
• Coordinate projects, initiatives, and action items; follow up with stakeholders and identify outstanding items.
• Provide day-to-day administrative and operational support, including document preparation, office coordination, and supply management.
• Run local errands, pick up and deliver items, coordinate services, and handle in-person requests.
• Anticipate the needs of the executive and team, identify potential issues, and independently find solutions.
• Maintain consistent communication, remain accessible by phone, and respond promptly to changing priorities and time-sensitive requests.
• Take on additional administrative, operational, and special projects as needed.

Benefits

• Medical, dental, and vision insurance
• Life and disability insurance
• Retirement benefits
• Paid leave
• Tuition assistance
• Professional development