Nursing Education Admin Assistant

IVI America•Basking Ridge, NJ

3d•Hybrid

About The Position

Everleap Fertility is seeking a Nursing Education Admin Assistant to join its Education team in Basking Ridge, New Jersey. This full-time hybrid position works Monday through Friday, from 8:30 a.m. to 4:30 p.m. The role provides administrative and operational support to the Department of Nursing Education, the IVIRMA Director of APPs, and the Director of Compliance in connection with the Clinical Practice Guideline Committee and provider sign-off. The assistant coordinates and supports nursing education programs and records, manages departmental files and digital resources, schedules and documents meetings, and prepares and organizes educational materials. The role also supports accreditation administration, Clinical Practice Guideline Committee operations, provider sign-off records, and APP Department administration, including coordination of NP/PA student clinical rotations. The position requires at least two years of experience in a multi-provider practice, with proven experience in both clinical and administrative areas. Prior women’s healthcare experience is preferred. A high school diploma or GED is acceptable with appropriate experience; an associate degree is also listed. The role calls for tactful and courteous communication, the ability to identify information others need to act effectively, adaptability in office procedures, and proficiency with computerized data entry and word processing, spreadsheet, and file-maintenance programs.

Requirements

At least two years of experience in a multi-provider practice.
Proven work experience in both clinical and administrative areas.
High school diploma or GED with appropriate experience, or an associate degree.
Ability to identify what information others need to take effective action.
Ability to deal with other IVIRMA employees in a tactful and courteous manner.
Ability to devise or adopt office procedures in response to changing organizational needs.
Ability to use computerized data-entry equipment and word-processing, spreadsheet, and file-maintenance programs to enter, store, retrieve, and summarize information for standardized reports.

Nice To Haves

Prior experience in women’s healthcare.

Responsibilities

Coordinate, implement, monitor, and maintain IVIRMA RN Bootcamps and Orientation.
Develop and maintain office files, nursing files, and other appropriate records.
Manage the Department of Nursing Education folder and OneNote account.
Schedule meetings, send meeting notices, and maintain the department calendar.
Take minutes for meetings relating to the IVIRMA Department of Nursing Education.
Film or record relevant lectures for the Department of Nursing Education and save them appropriately.
Coordinate paperwork for APU lectures and provide nurses with their contact hours.
Perform administrative functions related to maintaining APU accreditation.
Coordinate Clinical Practice Guideline Committee meetings, support efficient operations, maintain records, and distribute meeting minutes in a timely manner.
Maintain DocuSign records and the spreadsheet for SOP/CPG provider sign-off.
Work on special projects as needed.
Prepare documents and reports as requested by the Manager of Nursing Education and Clinical Nurse Educator.
Compose written correspondence and materials; create and update departmental forms, reports, statistical data, and other materials.
Upload, embed, organize, and manage audio/visual lectures and materials.
Design and manage PDF content created by the Department of Nursing Education.
Maintain cooperative working relationships with other IVIRMA employees and communicate information accurately and tactfully across departments.
Initiate, process, and track departmental forms such as purchase orders, supply requisitions, and printing requests.
Manage incoming and outgoing mail, screen and respond as necessary, assemble attachments and related materials, and review outgoing material for completeness, dates, and signatures.
Provide organized and proactive administrative support to the APP Department.
Manage the APP Admin OneNote and APP shared drive.
Maintain accurate records and documentation for APP departmental activities.
Coordinate NP/PA student clinical rotations and act as liaison among RMA, NP and PA programs, and students.