Admin Assistant

Cincinnati Children's•Orleans, MA

1d•$21 - $26

About The Position

The Admin Assistant supports the Hospital Medicine department at the Burnet Campus, providing coordination, communication, technology, writing and editing, and financial and human resources support. The work typically has department-wide impact and involves coordinating with internal and external constituents.

Requirements

High school diploma or equivalent.
At least 2 years of work experience in a related job discipline.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments; independently resolve scheduling conflicts and anticipate scheduling problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches using electronic resources.
Act as a liaison to coordinate physical moves and work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information along well-defined paths and respond to a multitude of requests.
Serve as a resource on department policies and processes; work effectively with other departments, external agencies, and vendors.
Troubleshoot problems and propose solutions.
Use software applications to create and edit workbooks, documents, and presentations; apply knowledge of departmental software to organize information.
Produce database queries and review data for variances.
Produce well-written notes, documents, and communications; transcribe medical dictation.
Take meeting minutes and format them for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials according to submission requirements.
Type, format, and submit scientific manuscripts and journal reviews, and provide manuscript and reference support.
Complete and process forms, documents, and reports.
Collect and electronically submit departmental payroll information and act as a liaison with payroll.
Compile information and enter data for departmental budget information and expense tracking.
Assist with HR forms and account reconciliation.
Validate the accuracy of submitted information and resolve discrepancies.
Act as a liaison with Human Resources Management Services to facilitate personnel processes.