Admin Assistant

The Timken Company•Ogden, UT

About The Position

The HR Administrative Assistant promotes positive associate relations by serving as an associate advocate, communicating with associate groups through multiple channels, and maintaining visibility with associates across TRS-NA. The role supports recruitment, onboarding, orientation, payroll and benefits questions, timekeeping, associate relations, training, and company events. It also handles data tracking, vendor invoices, and requisitions, and performs other assigned duties. The position follows safety rules and standard procedures. It works with associates on HR matters and participates in workplace investigations, coaching, counseling, and disciplinary processes under the guidance of the HR manager. The work environment is a loud manufacturing setting with exposure to metals, machine lubricants, rust preventative, other process chemicals, and seasonal cold or heat. Required protective equipment includes safety glasses, safety gloves, safety shoes, and hearing protection.

Requirements

High school diploma or GED.
Excellent interpersonal skills.
Ability to handle confidential matters with professionalism.
Knowledge of HR-related areas, including compensation, benefits, employment law, and training.
Strong computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
Good written and verbal communication skills, including the ability to present to large groups.
Ability to work independently and manage projects from initiation through completion.
Strong problem-solving and critical-thinking skills.

Nice To Haves

College degree preferred.

Responsibilities

Follow all safety rules and regulations and ensure standard procedures are followed.
Assist with recruitment, including scheduling and conducting phone screens and on-site interviews, and attending job fairs.
Support onboarding by preparing offer letters, processing new-hire forms, assembling associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
Prepare materials and conduct portions of new-hire orientation.
Answer or assist with payroll and benefits questions and policy interpretation.
Monitor associate timecards and submit contingent time to staffing agencies weekly.
Track data such as attendance and disciplinary actions on spreadsheets.
Participate in associate relations issues, workplace investigations, coaching, counseling, and disciplinary processes under the HR manager’s guidance.
Guide associates seeking medical leave, including FMLA and short- or long-term disability.
Conduct training on selected topics at NA Rail sites.
Lead oversight of hourly cross-training programs.
Assist with annual open enrollment.
Help plan and support company events, including ordering lunches, booking conference rooms, and coordinating on-site vendors.
Submit vendor invoices to accounts payable.
Receive and review requisitions for goods or services.
Perform other duties and responsibilities as assigned.