Admin Assistant

Memorial Healthcare

5d

About The Position

The Admin Assistant performs a variety of duties to support one or more assigned Administrative Management members. The role supports meeting preparation through reports, presentations, and agenda development; gathers physician, product-line, and market information to assist referral and business-growth strategies; collects and maintains planning data from internal and external sources; and prepares tracking, trending, metrics reports, graphics, and maps to identify product-line development opportunities.

The position also provides general and department-specific administrative support, including maintaining filing systems and supplies, preparing written communications and complex documents, scheduling meetings and travel, maintaining calendars, responding to visitors and callers, maintaining databases, preparing reports for management meetings, and supporting projects and MOR preparation. The position requires critical thinking, decisive judgment, the ability to work with minimal supervision in a stressful environment, and proficiency in Microsoft applications.

Requirements

• High school diploma or equivalent.
• Two years of experience in a highly visible clerical role.
• Proficiency in Microsoft applications.
• Critical-thinking skills and decisive judgment.
• Ability to work with minimal supervision in a stressful environment and take appropriate action.

Responsibilities

• Support meeting preparation by preparing reports and presentations and developing agendas.
• Gather physician, product-line, and market information to assist with referral and business-growth strategies.
• Gather, organize, and maintain planning data from internal and external sources for product-line development.
• Prepare tracking, trending, and metrics reports, graphics, and maps for product-line development growth opportunities.
• Establish and maintain filing systems and order and stock supplies.
• Compose, type, and transcribe correspondence, forms, reports, presentation materials, and other written communications.
• Schedule and coordinate meetings, conferences, special events, appointments, and travel arrangements.
• Maintain assigned calendars.
• Receive and screen visitors and telephone calls and handle general inquiries.
• Perform department-specific administrative duties, including preparing complicated documents, maintaining databases, accessing database information, and preparing reports for management meetings.
• Provide administrative support specific to the Administrative Team member being supported, including projects and MOR preparation.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED