Engineering Admin Assistant

The Marcus Corporation • Milwaukee, WI

5d

About The Position

The Administrative Assistant provides administrative and project support to the Engineering Department and supports ongoing improvement of engineering services for guests and associates. The role serves as a liaison for the Chief Engineer with associates, vendors, and guests regarding engineering operations, including maintaining schedules, responding to emails, and handling internal and external inquiries.

The position answers and directs telephone inquiries, records and distributes messages, communicates relevant information to hotel associates, and plans and executes special projects with management guidance. It also organizes and distributes department materials and supports daily operations, including maintaining the department checkbook and purchase orders, confirming orders, receiving preventive maintenance logs, and distributing maintenance requests. In the Managers’ absence, the Assistant acts as a liaison with vendors and guests, and performs other duties as assigned.

Requirements

• Good written and oral communication skills.
• Good organizational skills.
• Fluent knowledge of Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Ability to input data into a word processor at a minimum rate of 60 words per minute.
• Basic secretarial knowledge, including business letters, formats, and telephone etiquette.
• High school diploma required.

Responsibilities

• Answer telephone calls, respond to caller inquiries, and direct callers based on their requests.
• Accurately record and distribute messages and relay pertinent information to hotel associates.
• Plan and execute special projects with guidance from management.
• Organize, file, distribute, fax, and perform other tasks needed for daily department operations.
• Maintain the department checkbook and purchase orders, confirm orders, receive preventive maintenance logs, and distribute maintenance requests.
• Act as a liaison with vendors and guests in the Managers’ absence.
• Perform other duties as assigned.
• Maintain schedules, respond to emails, and handle internal and external inquiries for the Chief Engineer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED