Admin Assistant, Executive Office

Kendra Scott•Austin, TX

About The Position

Kendra Scott is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support the day-to-day administrative and operational needs of the Executive Office. The role helps maintain scheduling efficiency, support team events, coordinate travel and expenses, and assist with corporate functions. The ideal candidate thrives in a dynamic environment, exercises discretion, and provides excellent service to internal and external stakeholders. Responsibilities include providing calendar and meeting support; coordinating domestic travel and expense reports; planning events, meetings, and corporate gifting; supporting executive-office operations and VIP visits; managing executive use of internal platforms such as NuOrder; and maintaining organized documentation. The position requires professionalism, confidentiality, adaptability, strong communication, and a service-minded approach.

Requirements

At least 2 years of experience as an Administrative Assistant for a high-growth company.
Proficiency with multiple calendar platforms, including iCal, Google Calendar, and Outlook.
Excellent communication and interpersonal skills, with the ability to adapt communication to different audiences.
Strong organizational skills and attention to detail.
Critical-thinking ability to navigate ambiguity, resolve challenges and scheduling conflicts, evaluate options, and identify thoughtful solutions.
A service-minded approach and genuine desire to support leaders, team members, and guests with professionalism, warmth, and follow-through.
Ability to anticipate needs, identify next steps proactively, and adapt in a fast-paced, changing environment.
Ability to build cross-functional partnerships and collaborate.
Growth mindset and willingness to learn, grow, and embrace new ideas.
Appreciation for the company's core values of Family, Fashion, and Philanthropy.

Responsibilities

Provide high-level calendar support and coordinate meetings, maintaining accurate individual and shared calendars and communicating schedule changes to relevant stakeholders.
Serve as a professional and discreet point of contact for internal and external scheduling needs and executive-team interactions by phone, email, and in person.
Support leaders with recognition and celebration efforts while maintaining confidentiality.
Arrange domestic travel, including flights, accommodations, and local transportation; prepare itineraries and manage last-minute changes.
Process and track expense reports and reimbursement requests accurately and promptly.
Plan and coordinate offsites, happy hours, celebratory gatherings, and corporate gifting initiatives.
Manage hotel bookings, meal arrangements, and venue logistics.
Assist with corporate meeting planning, including agendas, materials, catering, room setup, follow-ups, presentations, and timelines.
Coordinate VIP office visits, providing a positive guest experience and handling day-of coordination and troubleshooting.
Manage executive use of internal platforms such as NuOrder.
Maintain organized files and documentation related to meetings, travel, and expenses.
Support general administrative functions to help the senior leadership team operate efficiently.