Receptionist/Admin Assistant
About The Position
Kendo Holdings, Inc. is seeking a polished, personable, and energetic receptionist/office administrator to provide reception and administrative support. The role maintains a welcoming office entrance, greets visitors, answers phones, responds to inquiries, organizes and maintains paper and electronic files, and takes ownership of general main-office functions. This is a hybrid role based in Kendo’s downtown San Francisco office, with in-office work Tuesday through Thursday and remote work Monday and Friday. The salary range is $30.00–$33.65 per hour, depending on experience and San Francisco location.
Requirements
- High school diploma.
- Front-desk experience and/or a strong customer-service background.
- Flexibility to work alternate shifts when necessary.
- Proficiency in Outlook, Word, and Excel.
- Ability to learn quickly and be a flexible team player.
- Ability to multitask and handle difficult situations professionally.
- Excellent oral and written communication skills.
- Pleasant, professional, enthusiastic manner and attention to detail.
- Flexibility with hours and willingness to work overtime when required.
Responsibilities
- Serve as an ambassador of first impressions.
- Distribute and retrieve visitor card keys and keep the log updated.
- Assist with special projects and administrative tasks, and provide general information and support as required.
- Use computer systems to track visitors, input work orders, and manage conference-room needs and activities.
- Assist with interview calendaring and welcome candidates when they arrive.
- Provide conference-room support, including supply management and audio/visual troubleshooting.
- Demonstrate confidence, professionalism, responsiveness, and exceptional customer service.
- Perform other Facility Management assignments as described by the team and manager.
- Answer telephones; provide information to callers; take messages; screen or transfer calls; check voicemail; and maintain a daily call log.
- Greet visitors and callers hospitably, determine the nature and purpose of their visit, handle inquiries or direct them to appropriate people, escort them to destinations, and offer refreshments as needed.
- Inventory and restock office and kitchen supplies.
- Keep the reception area, staff copier areas, and kitchen clean and well stocked.
- Set up and clean up conference rooms for meetings and place lunch orders for in-house meetings.
- Schedule repairs and general maintenance for the office and office equipment.
- Partner with other Executive Assistants to provide additional support or backup when needed.
Benefits
- Annual bonus.
- Medical, dental, and vision insurance.
- Flexible paid time off program.
- Parental leave.
- Employee discounts and perks.
- Retirement plan with employer contributions.
- Summer Fridays.
- Opportunity to work from anywhere for two weeks during the calendar year.
- December wellness/shutdown week for applicable positions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
