Physician Practice Coordinator
Ascension • Austin, TX3d • Onsite
Surgery Coordinator Jobs
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Physician Practice Coordinator Plastic and Hand Surgery
Ascension•Austin, TX
•Onsite
About The Position
This role is responsible for executing daily clinical practice operations, managing staff provisioning and onboarding logistics, commanding equipment and supply procurement, driving strategic meeting preparation, orchestrating complex scheduling and calendaring, and maintaining high-accuracy operational records. The Physician Practice Coordinator will partner directly with practice management to drive daily operational efficiency, handling cross-functional administrative priorities, vendor coordination, and team support. They will also coordinate administrative and technical setup for new associates, ensuring seamless onboarding, equipment distribution, and system access provisioning. The role involves overseeing inventory tracking, ordering clinical/office equipment, and managing vendor interactions to keep the practice fully supplied and operational. Additionally, the coordinator will structure, prepare, and distribute high-level meeting agendas, compile supporting documentation, and track follow-up action items for practice leadership. They will manage multi-provider calendars, schedule administrative and clinical meetings, and coordinate cross-departmental communications with precision. Finally, the role requires organizing, auditing, and maintaining administrative files, departmental documentation, and operational reports with exceptional attention to detail.
Requirements
- High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
- 2+ years of direct administrative support experience within a healthcare clinic, medical practice, or hospital operational setting.
- Working knowledge and functional proficiency across Google Workspace (Gmail, Google Calendar, Docs, Sheets, Slides, and Drive).
- Proven ability to manage multi-layered calendars, coordinate complex schedules, and balance competing operational priorities simultaneously.
- Superior written and verbal communication skills necessary to interface professionally with practice managers, clinical staff, physicians, and external vendors.
- High attention to detail with strong problem-solving skills and a proactive approach to keeping practice operations running smoothly.
Responsibilities
- Execute Daily Clinical Practice Operations: Partner directly with practice management to drive daily operational efficiency, handling cross-functional administrative priorities, vendor coordination, and team support.
- Manage Staff Provisioning & Onboarding Logistics: Coordinate administrative and technical setup for new associates, ensuring seamless onboarding, equipment distribution, and system access provisioning.
- Command Equipment & Supply Procurement: Oversee inventory tracking, order clinical/office equipment, and manage vendor interactions to keep the practice fully supplied and operational.
- Drive Strategic Meeting Preparation: Structure, prepare, and distribute high-level meeting agendas, compile supporting documentation, and track follow-up action items for practice leadership.
- Orchestrate Complex Scheduling & Calendaring: Manage multi-provider calendars, schedule administrative and clinical meetings, and coordinate cross-departmental communications with precision.
- Maintain High-Accuracy Operational Records: Organize, audit, and maintain administrative files, departmental documentation, and operational reports with exceptional attention to detail.
Benefits
- Paid time off (PTO)
- Various health insurance options & wellness plans
- Retirement benefits including employer match plans
- Long-term & short-term disability
- Employee assistance programs (EAP)
- Parental leave & adoption assistance
- Tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
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