Program Coordinator I - Surgery
About The Position
The Program Coordinator I provides administrative, operational, and programmatic support to an assigned program area. This role supports the Simulation Center and its surgical education activities by maintaining the facility and equipment, preparing spaces and materials for training, and providing on-site operational and basic technical support during educational sessions. The coordinator schedules resident simulation training, manages reminders and attendance records, organizes equipment and supplies, and monitors equipment usage and operational issues. The role may also develop proficiency in proctoring Fundamentals of Laparoscopic Surgery (FLS) and Fundamentals of Endoscopic Surgery (FES) skills examinations, subject to applicable training and authorization requirements.
Requirements
- Bachelor's degree, or an equivalent combination of education and/or experience closely related to the duties of the job.
- No experience is required.
Nice To Haves
- One to two years of administrative experience.
Responsibilities
- Maintain the cleanliness, organization, and readiness of the Simulation Center, including training rooms and equipment storage areas.
- Restore and organize the space after educational sessions, meetings, and skills-training activities.
- Coordinate setup and breakdown of tables, chairs, equipment, and other materials for scheduled sessions.
- Retrieve and transport supplies from the mailroom, loading dock, or designated storage areas as needed.
- Safely handle and move equipment and materials weighing up to 100 pounds, following applicable safety procedures and using available lifting assistance.
- Provide operational support for early-morning, evening, and other scheduled training sessions, including activities before 9:00 AM or after 5:00 PM.
- Ensure the Simulation Center is prepared, equipped, and accessible for scheduled educational activities.
- Provide on-site support during training sessions and address operational needs as they arise.
- Set up, test, and troubleshoot audiovisual equipment and related technology used during sessions, meetings, and demonstrations.
- Provide basic technical support for simulation equipment, including LapSim, VirtaMed, GI Mentor, and the da Vinci robotic surgery platform.
- Assist residents and other users with simulator access, login issues, and basic equipment troubleshooting.
- Identify technical issues requiring additional assistance and coordinate escalation to appropriate technical support personnel.
- Develop working familiarity with surgical instruments, simulation tools, and equipment used in surgical education.
- Maintain organized storage systems so instruments and supplies are accessible and prepared for scheduled training.
- Learn and apply equipment setup requirements for different surgical skills sessions and simulation-based educational programs.
- Support inventory organization and preparation of training materials as needed.
- Develop proficiency in proctoring FLS and FES skills examinations for internal residents and external trainees, subject to applicable training and authorization requirements.
- Assist with examination preparation, equipment readiness, candidate coordination, and assessment logistics.
- Schedule simulation training appointments for residents.
- Distribute appointment reminders, monitor attendance, and maintain accurate participation records.
- Coordinate daily training activities and help ensure scheduled sessions are organized and supported.
- Monitor simulation equipment usage and communicate operational issues that may affect training schedules or equipment availability.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
